2021-04 Exco Minutes
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY, 20 APRIL 2021, VIA SKYPE
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Via Skype: Mr RB Jenkins (BJ) (Chair), Brig Gen NJ du Preez (NdP) (Vice-Chair), Mr M Vorster (MV), Mrs Sheila Meyer (SM).
Mrs YJ Jefferies (YJ) – joined the meeting at item 5.2.
Staff in Attendance: Mrs P Midgley (PM) (General Manager), Mr K Farmer (KF) (Office Manager), Mrs A Bastick (AB) (Club Affairs), Mrs Z Petersen (ZP) (Administrator).
Apologies: Mr MA Alberts
The following deaths have been noted with sadness:
Mr Shaugn Preiss (WC)
2. MINUTES
The Minutes of the meeting held on 23.03.2021 were formally adopted.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES
3.1 Proposal for Online Survey (Exco 11-20 Item 10.1, Exco 01-21 Item 3.1, Exco 02-21 Item 3.1, Exco 03- 21 Item 3.1)
Proposal received from Mrs Tania Davey-Smith (KUSA Member 1018914) for KUSA to create an online survey for puppy buyers to evaluate breeders.
MA had undertaken to do further research and revert to Exco with a draft proposal for possible presentation to Fedco.
PM advised that she had received a request from Mrs Davey-Smith to meet. Due to her limited availability at present, PM had advised Davey-Smith to try to schedule a meeting with Mr Michael Alberts.
Work in progress.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion the Office Report was approved.
NdP questioned the decision taken last year to reduce the number of office staff responsible for the day to day running of the KUSA office. It is evident that this has had a negative impact, as expected deadlines are not being met. As it is the duty of the Executive Committee to manage the day-to-day functions of the KUSA Office, he felt that it was necessary to raise his grave concerns and bring the matter to the attention of the Executive Committee. NdP will also raise the issue at the next Fedco meeting.
4.2 Finance
Reports for March 2021 attached to agenda.
After discussion, the Financial Reports for March 2021 were approved.
4.2.1 Litter Statistics - Nil
4.2.3 General Statistics - Nil
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE
4 Cases pending. Complaints deposit received for one of the 4 cases.
Work in progress
5.2 SHOWS
5.2.1 Applications for Second Championship Shows
5.2.1.1 Dobermann Club of KZN - Championship Show - 8 May 2021
The above Club is requesting to hold a Second Championship Show for DJ & Ag on 8th May 2021. In 2020, the Highway Agility Club loaned a licence from the KZN Toy & Utility Groups Club to host an event on Saturday running back-to-back with its own Championship Show on Sunday, however, due to COVID-19, no shows took place. Since then, the KZN Toy & Utility Groups Club has closed.
The Dobermann Club of KZN offered to loan the Highway Agility Club a licence to save the weekend event and would like permission for this second Championship Show.
[Highway Agility Club advised that funds are needed to keep Dj & Ag going in the area and to pay for their training venue. If they are unable to obtain these funds, they could possibly lose their venue. They require both events to succeed in this endeavour.]
Sent to Exco via round robin on 31 March 2021 and accepted by all. For ratification .
Ratified.
5.2.1.2 Membership - Entry to Championship Shows
A complaint has been received from a KUSA Member claiming that an exhibitor was not a KUSA member at the time of entry into the Vereeniging & Districts Kennel Club Championship Show on 21 March 2021.
The required letters were sent as per KUSA Protocols, resulting in an immediate renewal of the KUSA membership in question.
Noted. All awards granted may be retained.
5.2.2 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8
5.2.2.1 Temporary Exclusion Order (TEO) – Nil.
5.2.3 OTHER CLUB / SHOW MATTERS
Nil.
5.2.4 KUSA Classic 2021
KUSA Nationals - Agility, Dog Jumping and Obedience C Class - 25 April 2021 (Request to move the Obedience Nationals from the proposed Sept Shows to April to join the NAPC Bumper Weekend - KCOC has approved).
KUSA Nationals - Agility/Dog Jumping - 27 April 2021
KUSA Nationals - IGP Meisterschaft - 28-30 May 2021 (3 days) approval required for 3-day event.
KUSA Nationals - WT (Classic) 18/19 June 2021 and Championship Show on 20 June 2021
KUSA Nationals - Tracking Trials (TT) - 29 August 2021
KUSA National Field Trial Champion Stake - to be advised
KUSA Championship Breed, Handlers, Ob, Ca, Dj, Ag, Fly Show – dates to be confirmed (Week 38 envisaged)
KUSA Nationals Breed & Handler Shows plus balance of Disc Shows - September - dates to be confirmed. (Week 39 envisaged)
FCI Breed (CACIB) Show - date to be confirmed.
PM requested that AB makes sure that photos are sent of the winners for Shows being held towards the end of April for uploading on the KUSA Website.
Noted.
5.3 JUDGES EDUCATION COUNCIL (JEC)
Nil.
5.4 JUDGES
5.4.1 Article 25 .2 Judges shall maintain continuous and unbroken membership of the Kennel Union from the time their formal studies or activities towards a judging qualification commence until their voluntary retirement from judging, advised in writing to the Executive Committee, or their incapacitation (at the discretion of the Executive Committee), or their death. - Nil
5.5 HANDLERS
Nil.
5.6 OBEDIENCE
5.6.1 E-mail received from Rex Koning regarding the CGC Task Team. KF to respond to Mr Koning.
Noted.
5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD)
Nil.
5.8 FIELD TRIALS
Nil.
5.9 FCI-IGP
Nil.
5.10 DOG JUMPING
Nil.
5.11 CARTING
Nil.
5.12 AGILITY
Mr Rory Shortland has stepped down as National Convener and a Special General Meeting of the NAgSC has been called to elect a new Convener.
Noted.
5.13 FLYBALL
Nil.
5.14 APTITUDE TESTING
Nil.
5.15 TEMPERAMENT TESTING – HEALTH
Nil.
5.16 TRACKING TRIALS (TT)
The following judge received confirmation of an Approved Assessment
Mrs Y. Taentzer - TT2 - Northern Tshwane KC - 28 February 2021.
Noted with congratulations.
5.17 DOG DANCING
Nil.
5.18 RALLYDOG
T he following Judges have been issued their Rally Judges’ Licences:
Mrs J. Buchanan
Mrs E. Gallant
Mrs F. Hamilton
Mr E. Sutcliff
Noted with congratulations.
The following Judges also passed the requirements to become Rally Dog Judges in Gauteng and are Qualified Licenced Judges:
Mr P. Dinsmore
Dr. H. Ramsay
Noted with congratulations.
5.19 RESCUE DOG
Nil.
5.20 MONDIORING
Nil.
5.21 FCI
5.21.1 Communications sent to Fedco Members:
26.03.21 Decisions of the FCI General Committee
29.03.21 BRFC – E-mail TO FCI General Committee
29.03.21 Rally Obedience Skype Meetings – Invitation and Minutes of the Skype meeting of the FCI Rally Obedience Commission, 17/02/2021.
29.03.21 In Memoriam Gregory Richard Patrick Eva (17.03.1936 – 17.03.2021)
29.03.21 Regulations for the Dog Dancing European Open Championship.
29.03.21 FCI-Letter-from-attorney-at-law-Zdravko-Stoychev-24.03.2021
29.03.21 BRFK: FCI Letter.
13.04.21 2020 FCI World Championship for Rescue Dogs Teams – Postponement.
13.04.21 Updated FCI Regulations - Specifications for the organization of the FCI Mondioring World Championship & FCI International Selection for decoys.
13.04.21 BRFC - Disaffiliation of Breed Clubs.
13.04.21 Köpek Irklari ve Kinoloji Federasyonu (KIF); Lifting of suspension - Mr Ozan Belkis and Mr Adnan Üke.
6. BREED COUNCILS/LIAISON COUNCILS
6.1 Rottweiler Breed Council
As requested by Exco at its February 2021 meeting, an email was forwarded by the Shows Dept. to the RBC Council Chairman regarding the decision to remove a Judge from the Specialist Breed Judges’ List. An acknowledgement or response is awaited. E-mail was read. No response.
Noted. AB to follow up and request a response.
6.2 Field Trial Liaison Council (FTLC)
6.2.1 Unconfirmed Minutes of the FTLC meeting held on 13 April 2021 via MS Teams.
Circulated 15/04/2021.
Noted.
7. AREA REPORTS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL - Nil
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL – Nil.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL
7.3.1 Unconfirmed Minutes of the NAPC Ordinary Meeting held on 18 February 2021 via Zoom.
Circulated 26/03/2021.
Quorum present.
Noted.
7.4 WESTERN CAPE PROVINCIAL COUNCIL
7.4.1 Unconfirmed Minutes of the WCPC Ordinary Meeting held on 22/03/2021 via Zoom.
Circulated 11/04/2021.
Quorum present.
Noted.
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL - Nil
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL – Nil.
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 18 New Members and 36 Lapsed Members were elected.
9. ANY OTHER BUSINESS
9.1 Applications for Affiliation/Notification of Closure – Nil.
9.2 Amendments to Club Constitutions
9.2.1 East London Kennel Club/Port Rex Kennel Club, Kaffrarian Hound Association & Quinera Working & Herding Breeds Clubs.
The Committees of the above Clubs have submitted new Constitutions for all the above Clubs. These were approved by Club members at their AGM Meetings held 13 February 2021.
All Constitutions are now the same as the Queenstown & Districts Kennel Club Constitution ( which was approved at the October 2019 Exco meeting. Further amendments were made and approved by Exco March 2021 for Queenstown. The above Clubs Constitutions are now the same as Queenstown's final document. The only changes, being the names of the Clubs, and in the Objects, the Breeds covered by the Club.
Approved.
9.2.2 Hibiscus & Margate Kennel Clubs
The Committees of the above Clubs and their members have agreed at their AGMs held on the 27th March 2021 to adopt the KUSA Specimen Club Constitution with the following amendment/s:
Reg. 19 – Meetings
19.1 Annual General Meeting
19.1.1 The Annual General Meeting shall be held within six (6) months of the end of the club's financial year on a date and at a time and place to be determined by the Committee.
Approved.
9.3 Schedule 2 Reg. 4.6 & 4.7 Dispensation for Registration – Nil.
9.4 Schedule 2 Reg. 4.10 Additional puppy - Nil
9.5 Schedule 2 Reg. 9 Amendments to Register – Nil.
9.6 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates – Nil
9.7 Schedule 2 Reg.12 (12.1 to 12.5) Adjudication for registration
PM requested that permission be granted for Bernie Jeffery (responsible for the drafting of the warning letters) be allowed to join future Exco meetings for the adjudication discussions. It was unanimously agreed that this would be a good idea,
9.7.1 Regulation 12.2 - Litter whelped within 12 months of DoB of Dam – Nil.
9.7.2 Regulation 12.3 - Third litter whelped within 18 months:
Beagle: Dam - Jomqatanqaton Liefling - Reg No. ZA002048B18 - DoB 28/07/2017.
Litter of five (5) puppies.
Breeder – Mr C Steyn.
Approved.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
French Bulldog : Dam - Van Willmich Miss Casey of Bonfair - Reg No. ZA012762B18 - DoB 30/06/2018.
Litter of one (1) puppy.
Breeder – Mr LJF Peens.
Approved.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
Beagle : Dam – Aheb Liebelieskas - Reg No. ZA007421B17 - DoB 13/01/2017.
Litter of four (4) puppies.
Breeder – Mrs EM Maree.
Approved. No dispensation will be granted for litters whelped within 12 months of the litter whelped 27/12/2020 and no dispensation will be granted for a 6th litter whelped from this dam.
Letter 4th Litter after dispensation granted for 3 rd litter in 18 months
Dam status: Exco - 12 month hold.
Bull Terrier : Dam - Sunduza Hopper - Reg No. ZA001440B15 - DoB 18/04/2014.
Two litters of five (5) puppies each.
Breeder – Mr AT Strydom and Mrs DC Strydom.
Approved. No further dispensation will be granted.
Letter - 3 Litters within 18 months & no further dispensation clause.
Dam Status: Exco Restriction
9.7.3 Regulation 12.4. - More than 5 litters whelped by Dam
Pre-approval request.
Retriever (Labrador): Dam – Ablesing Purple Rain - Reg No. ZA033523B13 - DoB 22/07/2013. Breeder – Mrs J van Heerden.
Approved . No further dispensation will be granted.
Letter: 6th Litter whelped from a Dam.
Dam Status: Exco Restriction
9.7.4 Regulation 12.5. - Litters whelped by Dam older than 8 years of age. – Nil.
10. GENERAL
10.1 SM advised that she had received an enquiry on whether it would be acceptable for Discipline Shows to be held in Port Elizabeth whilst Breed Shows are being held in East London. AB advised that there is a procedure in place in terms of the KUSA Regulations. The procedure requires that a letter of motivation be submitted to the Executive Committee by the Club Officers.
10.2 NdP requested that, in future, Exco Minutes be released sooner. PM explained that most staff were performing more than one function and had to balance priorities. NdP reiterated that in his opinion, the staff were downsized prematurely causing significant delays with deadlines required for the smooth running of the entire organisational structure.
BJ reminded NdP that he may request permission for certain information to be divulged prior to the release of the minutes of the meetings.PM also requested that the KUSA office be informed of the Provco meeting dates in advance so that the office can attempt to prioritise the release of Exco meeting minutes in accordance with the Provco meeting dates.
10.3 NdP intended submitting a proposal to Fedco to amend the Articles to make provision for another type of Club to cover current anomalies, where Clubs are affiliated as a Specialist Breed Club, when in fact the breeds involved are two separate breeds, e.g. Bull Terrier and Bull Terrier (Miniature).
10.4 NdP reported that it had been brought to his attention that colours not within the Breed Standard of the French Bulldog were being registered by the KUSA Office. PM advised that colours not compliant with the Breed Standard of a particular breed were recorded on the Certificate of Registration as declared by the breeder and a notation is added stating “Colour not KUSA-recognised’’. These issues are anticipated to be discussed at the upcoming Fedco meeting as part of Breed Health.
10.5 NdP enquired whether a ‘’Not for Showing” notation is available on the KUSA Admin System. PM advised that although there is such a notation on the K9 Admin System, the Regulations only make provision for breeders to request the inclusion of two notations, i.e. N/P (Progeny not Eligible for Registration) and N/E ( Not eligible for the Issue of an Export Pedigree). NdP advised that recent events indicated that there were justifiable reasons for the inclusion of a third option ‘’Not for Showing’, allowing members to restrict the showing of dogs of their breeding. NdP undertook to draft a proposal for submission to Fedco.
11. DATE OF NEXT MEETING
Thursday 20 May 2021 at 13h00.
There being no further business, the Meeting closed at 14h30 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.