2018-03 Exco Minutes
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD ON TUESDAY 20 THMARCH 2018 AT 13H00 VIA TELECONFERENCE
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Via telecon:
L Wilson (Chairman), RB Jenkins (Vice-Chair), NJ du Preez, R Juckes, DC Sparg, R Zeeman
Staff in attendance: Mrs P Midgley (General Manager), Miss SA Thornberry (Secretary), Mrs A Bastick & Miss D Rosier
The following deaths were recorded with sadness:
Nico Botha (GAU)
Margie Forshaw (GAU)
2. MINUTES
The Minutes of the meeting held on 27th February 2018 were formally adopted.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES
3.1 Amendments to Club Constitutions (Exco 10-2017 item 3.1, Exco 02-2018 item 3.1)
Deferred, pending directive from Fedco at Fedco 12-2017:
Saint Bernard Association of Northern Gauteng (Exco 06-2017 item 9.2.1, Exco 07-2017 item 3.9)
Cape Bullmastiff Club (Exco 06-2017 item 9.2.1, Exco 07-2017 item 3.9)
Sasolburg Kennel Club (Exco 6-17 Item 9.2.3, Exco 07-2017 item 3.8, Exco 08-2017 item 3.3)
Northern Tshwane Kennel Club
Natal Utility Breeds Club
Western Province Bull Terrier Club
To be carried forward to Fedco 06-2018 agenda.
3.2 Exhibit incorrectly entered in Champions Class (Exco 10-2017 item 5.2.2.3, Exco 11-2017 item 3.3; Exco 01-18 item 3.2, Exco 02-2018 item 3.2)
See previous discussions on the following dog:
Breed: Border Collie
Reg. No: ZA003043B16
Name of Dog: Giftnell It'samagicparty
Owned by Miss O Orsmond
Quote from Exco 01-18:
“At Exco 11-2017, the Secretary was instructed to write to the registered owner requesting a statement advising which shows she did give authorisation for the dog to be entered.
In the meantime, everything concerning this dog, its Champion status and the fine imposed, is to be placed ‘on hold’ until this information is received.
Exco also to look at the wording of Schedule 3 Regulation 33 - Fines and Penalties.
An email was sent on 11.01.2018 and any reply will be tabled.”
Although no response was received directly from Miss Orsmond, an email was received from Lizette Smook (attached to agenda.)
The content of Mrs Smook’s email was noted, which included, inter alia, her taking responsibility for entering the dog as a Champion for three Shows (NTKC, KUSA Championship Show & KUSA Winners Show), as she had wrongly assumed that the dog was already declared a Champion. She apologises for this and for not consulting Onel Orsmond when she entered the dog in these three shows.
At Exco 01-2018 the Secretary was requested to send a letter (sent on 20.01.2018) to Miss Orsmond requesting confirmation of whose signatures appears on show entry forms, in order to establish if they were ‘authorised’ entries.
Any reply will be tabled.
No response.
It was suggested that a stern letter be sent to Miss Orsmond pointing out the contraventions of the regulations and warning her of the possible consequences and correct procedures to follow. However, there was not full agreement to this and it was suggested that she be fined R1000 as per Schedule 3 Regulation 33. The taking away of the Champion status of the dog is a possibility.
However, in view of the comments about Regulation 33 (Fines and Penalties) by Clr Du Preez at Exco 01-2018, it was decided to first refer the matter to NdP (who was not present at this meeting) and RZ and request a response by 15.03.2018 or discuss at the ‘face-to-face’ meeting.
Deferred to ‘face-to-face’ meeting in April 2018.
3.3 Schedule 3 Regulation 33 Fines and Penalties (Exco 11-17 item 3.3, Exco 01-18 item 3.3)
This regulation is to be discussed at a ‘face-to-face’ meeting of Exco in Gauteng – to be held on 27.04.2018.
Deferred to ‘face-to-face’ meeting in April 2018.
3.4 Staffordshire Bull Terriers – judged on table at KUSA Show (Exco 02-2018 item 9.6)
LW advised that this matter was tabled at the JEC Meeting held over the past weekend (24/25 February) and feedback was awaited.
RZ commented that he was aware that some exhibitors request that their Staffordshire Bull Terriers are judged on a table.
After some discussion this item was
Deferred to ‘face-to-face’ meeting in April 2018. LW asked RZ/NdP for the communications from the British Breed Council in which it is stated that this breed must be judged on the ground.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion the report was approved.
LW enquired about the FCI multi-purpose certificate. PM to follow up with CI.
4.2 FINANCE
Financial Report for December 2017 & January 2018
Circulated by PM on 09.03.2018, together with stats, to Fedco and Exco.
After discussion the above reports were approved.
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE
Case 06-2015
Hearing has been arranged for Tue 10th April 2018 at 09h00 in the KUSA Office.
Noted.
Another complaint has been received. However, it does not currently comply with requirements of Schedule 1 and the SCI is in communication with the ‘Complainant’.
Noted.
Further noted that Schedule 1 will be discussed at the ‘face-to-face’ meeting.
5.2 SHOWS
5.2.1 Applications for Second Championship Show
5.2.1.1. Kennel Association
The above Club wishes to host a 2nd Championship for the first time and will be holding it together with its traditional Championship Show on the 3rd and Liesbeek KC on the 4th March 2019. There are no conflicting events. The Club runs two Non-Championship Shows every year.
Affiliation fees, AGM & Audited Accounts are all up to date, as are previous show returns. No outstanding fees.
(Motivation circulated.)
Approved.
5.2.2 Other Club Matters
5.2.2.1 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8
Regulations to be discussed at ‘face-to-face’ meeting.
Deferred to ‘face-to-face’ meeting in April 2018.
5.2.3 KUSA CLASSIC
5.2.3.1 2018 – KUSA IPO Meisterschaft – Dobermann Club of the Cape – 19/20 May 2018
Documents all received and show processed.
Noted .
5.2.3.2 2018 – Free State & N Cape – Breed 2&3 June 2018, Working Disciplines 4-6 August 2018
Quarterly progression report and updated budget attached to agenda.
Noted with thanks for the detailed report.
Show Schedule to be posted on KUSA website.
5.2.3.3 2018 – KUSA National Working Trials (Classic), TT & WUD – 14-15 July 2018
5.2.3.4 2019 – Gauteng
5.3 JUDGES EDUCATION COUNCIL (JEC)
5.3.1 Judges Examination Date – permanent date change
Email attached to agenda.
The JEC has requested that the June Breed Examination date be moved from Week 23 to Week 26 annually, viz this year the date will be Sat 30 th June 2018. This is a permanent date change and Exco will not approve any Shows or events to be held on this date in future.
Agreed, with one objection.
5.3.2 In terms of FCI Show Judges Regulations:
“Reg 2 (i) i. Once approved by his FCI NO and included in its show judges list, a candidate first has to judge over a minimum period of 2 years the breed(s) for which he has been approved in the country where he has his legal residence before he is allowed to accept to judge at FCI shows with CACIB outside the country where he has his legal residence.”
Currently in terms of Schedule 10 states that a Judge may not judge outside of SA until he or she is a Level 4 Judge.
LW advised that the JEC would be proposing a change to Schedule 10 to the effect that the 2 years referred to in the FCI regulations will be taken from when the judge passes the Part 2 Judges Examination.
Noted.
5.4 JUDGES – BREED
The following Judge has met the KUSA requirements and is licensed for the Group listed:
Prof M. Nicolau (Gau) - Toy Group
Noted with congratulations.
5.5 HANDLERS
Well done to Shea Wright for representing KUSA/South Africa at Crufts.
Report-back to be requested.
5.6 OBEDIENCE [Note: AGM of NSC scheduled for 20.03.2018]
5.6.1 The following Judges Assessments have been approved by the Provincial Council Sub-Committee:
Mr J. Buchner (WC)
Level 1
Kennel Association - Non-Championship Show - 27 November 2016
Kennel Association - Non-Championship Show - 09 July 2017
Mrs J. der Kinderen (WC)
Level 1
Belgian Shepherd Dog Club of WC - Non-Championship Show - 23 September 2017
Kennel Association - Non-Championship Show - 26 November 2017
Noted with congratulations.
5.6.2 The following Judges Observations have been approved by the Provincial Council Sub-Committee:
Mr J. Buchner (WC) - Kennel Association - Non-Championship Show - 9 July 2017
Mrs J. der Kinderen (WC) - Cape Handlers Dog Club - Non-Championship Show - 17 February 2018
Noted with congratulations.
5.7 WORKING TRIALS (CLASSIC)
AGM of NSC held on 08.02.2018 – Convener Mr V. Fry
5.8 WORKING UTILITY DOG (WUD) – nil
5.9 FIELD TRIALS - nil
5.10 IPO
5.10.1 The following IPO Helper met the KUSA requirements and has been accepted as an IPO Tutor Helper:
Mr J.L. Stapelberg (WC)
Noted with congratulations.
5.10.2 The following Helper met the KUSA requirements to be re-instated as a KUSA Helper after a time of absence:
Mr U. Esterhuizen (WC)
Noted with congratulations.
5.10.3 The following new Helpers met the KUSA requirements and have been accepted as IPO Helpers:
Mr D. Kearns (GAU)
Mr A. Esterhuyse (GAU)
Noted with congratulations.
5.11 DOG JUMPING
5.11.1 The following Judge has been issued a Dog Jumping Judge’s Licence:
Mrs B. Hourquebie (KZN)
Noted with congratulations.
5.11.2 The AGM of the NSC is still outstanding.
DS to follow up regarding EC representative for this and Agility.
5.12 CARTING
5.12.1 The following judge met the KUSA requirements and has been accepted as a Carting Judge:
Miss J. Dent (GAU)
5.12.2 The following Judge's report has been approved by the Provincial Council Sub-Committee:
First Report:
Mrs B. Uys (KZN)
5.12.3 AGM of Carting NSC held on 28.02.2018
Minutes circulated on 22.03.2018. Eleanor Gow was elected as Convener.
Noted.
5.13 AGILITY
AGM to be held on 27.03.2018.
PM in communication regarding AWC Team Leader. It was noted that the election of the Team Leader was being left to the AWC Organising Committee.
5.14 FLYBALL
AGM to be held.
5.15 APTITUDE TESTING
No AGM as yet.
5.16 TEMPERAMENT TESTING – HEALTH – nil
5.17 TT – nil
5.18 DOG DANCING
No AGM.
The viability of NSCs when there are only two members and no representation from around the country is to be discussed at the ‘face-to-face’ meeting.
5.19 FCI
5.19.1 Communications sent to Fedco Members:
12.03.18 Minutes of Meeting of FCI General Assembly, November 2017, Leipzig
12.03.18 Minutes: FCI Rescue Dog Commission Meeting held 17-18 Feb 2018 In Zatec, Czech Rep.
Noted.
A communication regarding the termination of the FCI/WUSV Agreement has since been received and posted on the KUSA website.
6. BREED COUNCILS/LIAISON COUNCILS
6.1 SABOX – nil
6.2 Rottweiler Breed Council (RBC) - nil
6.3 German Shepherd Dog Liaison Council
As requested at Exco 02-2018 the GSDLC has been asked to submit its proposal for the definition of a GSD Specialist Club.
Noted.
7. AREA REPORTS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL
Unconfirmed Minutes of Meeting of DOGSPC held on 20.02.2018
Received and circulated on 15.03.2018.
Quorum present.
Noted.
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL
Minutes of Meeting of KZNPN held on 06.02.2018
Received 12.03.2018 and circulated on 13.03.2018. Quorum present.
Received with the Minutes:
Confirmed minutes of 14.11.2017;
Agenda iro KZNPC Meeting held on 06.02.2018;
Financial Report for the period 1 September 2017 to 31 January 2018;
Attendance Register 06.02.2018;
List of correspondence meeting 06.02.2018
Noted.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL
7.3.1 Unconfirmed Minutes of Meeting of NAPC held on 08.02.2018
Received and circulated on 13.03.2018. Quorum present.
Noted.
7.4 WESTERN CAPE PROVINCIAL COUNCIL - nil
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL - nil
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL - nil
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 39 new members and 27 lapsed members were elected.
9. ANY OTHER BUSINESS
9.1 Applications for Affiliation - nil
9.2 Amendments to Club Constitutions
9.2.1 Cavalier King Charles Spaniel Club of the Western Cape
At its meeting held 25th February 2018, the Club agreed to amend the following Clause:
17(b)(iii)&(iv)
Delete words in [] and insert words underlined:
(iii) to supervise the investment of the funds and assets of the Club and the depositing of Club funds in a Bank [,Building Society ] or Financial Institution selected by it.
(iv) to ensure that all [ cheques and other negotiable instruments ] transactions are approved [ signed ] by not less than two (2) persons, one of whom shall be the Honorary Treasurer and the other an appointed member of the Committee who may not be the spouse or close relative or member of the household of the Honorary Treasurer.
Approved.
9.3 Schedule 2 Reg. 4.6 & 4.7 - Dispensation for Registration
Scottish Terrier (Reg. 4.7 Late Registration)
Litter whelped 03 May 2016, breeder Dr JJ Klopper.
Approved.
Bull Terrier (Reg. 4.7 Late Registration)
Litter whelped 10 August 2016, breeder Mr G Julius.
Approved.
9.4 Schedule 2 Reg. 9 – Amendment to Registers - nil
9.5 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates - nil
9.6 Rhodesian Ridgeback: Clara ZA012374b16, Born 1 July 2016
Left Hip Not Graded For Hip Dysplasia
Office received the International Hip/Elbow Dysplasia Certificate F2352 for the above-mentioned dog. The left hip was not graded and bears the notation “unable to grade hip due to old trauma”. The right hip has a grading of A1. This female gave birth on the 7 Sept 2017 to a litter consisting of more than one puppy but they all died (cat flu), except for one puppy for which the Application for Registration of a Complete Litter has been received and paid for. The sire of the litter has a hip grading of A2:A2.
Schedule 2 Appendix “C” 5.2 states the following: “Only Rhodesian Ridgebacks with hip scores of A1, A2 may be mated to Rhodesian Ridgebacks with hip scores of B1. Rhodesian Ridgebacks with hip scores of A1 or A2 may be mated to each other.”
Attached to the agenda is copy of the International Hip/Elbow Dysplasia Certificate F2352 and letter of explanation from the breeder. Any further supporting information that may be received will be tabled.
After discussion it was agreed that a letter should be obtained from the vet confirming that this dog had an injury and may be bred from.
9.7 Mandatory Membership of KUSA for Dog Owners Entering Championship Shows – Dogs in Joint Ownership
KUSA had received a letter from a person who co-owns a dog with the breeder and another person, stating that neither of the two co-owners, who currently reside overseas, were interested in holding KUSA membership. As a result, it would not be possible to show the dog at KUSA shows and the local owner appealed for an exception to be made when co-owners reside outside the country.
After discussion it was agreed that, since this was a non-discretionary regulation, all owners of dogs entered at KUSA Championship Shows, with the exception of Specialist Shows, needed to be members of KUSA. Since neither co-owner seemed to have any interest in the dog, there didn’t appear to be any reason for not permitting the dog to be transferred into the local owner’s sole ownership and the person should be advised to pursue this possibility.
9.8 Praetor Rottweiler Club/RBC
Correspondence received from a Member regarding Breed Assessment held by the above Club in September 2017, at which she believes her dog was incorrectly measured. Circulated to Exco on 14.03.2018.
After discussion, in which it was noted that the variation between the two measurements that were taken was substantial, the Secretary was requested to write to the Club and enquire exactly how the dog was measured, on what surface and by what method.
It was further noted that there was no appeal process.
To be carried over to ‘face-to-face’ meeting.
10. GENERAL
10.1 DS asked if the 2nd Championship Show could be discussed at the ‘face-to-face’ meeting.
10.2 LW advised that the Office had been informed of a dog that had been exhibited while its owner was not a current member of KUSA. The matter was discussed and it was agreed that a procedure needed to be put in place to deal with reported incidents.
For further discussion at the ‘face-to-face’ meeting.
10.3 DNA Profiling – Imported Semen (Exco 02-2018 item 3.6)
As recorded in the February Exco Minutes, the following proposal will be recommended to Fedco 06- 2018:
….the following proposal by LW was approved in principle, subject to refinement of the wording:
“Any Breeding Material extracted after XXX date must have a DNA Profile Number”
It is envisaged the XXX date as being 01.01.2019.
So, if semen is imported in 06.2019 and the semen was collected before this date, say 05.2001, then a DNA Profile Number is not required.
The above wording should cover the concern of taking existing frozen semen into account and allowing for registration of the litter without a DNA profile on the sire.
For recommendation to Fedco 06-2018”
10.4 LW recommended that the KUSA Animal Talk advertisement should include that KUSA records crossbred dogs on the Obedience & Trial Dog Record.
11. DATE OF NEXT MEETING
Face-to-face meeting to be held on 27.04.2018. Any routine items from the office to be included on the agenda with more detailed explanation as the Office staff will not be present.
[Note: Fedco takes place on 23/24th Jun 2018 - closing date for Fedco 06-2018 is 24.04.2018]
The meeting closed at 13h58 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.