2024-07 Exco Minutes - Published 2024-08-21
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY 16 JULY 2024 VIA MS TEAMS
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Mr RB Jenkins (BJ) (Chair), Mrs YC Jefferies (YJ) (Vice-Chair), Mr MA Alberts (MA), Mrs M Hancock (MH), Mrs C Patience (CP), Mrs GB Rossi (GBR).
Staff in Attendance: Mrs P Midgley (PM) (General Manager), Mr BG Robinson (GR) (KUSA Secretary), Mrs Z Petersen (ZP) (Administrator), Mrs N Shortland (NS) (Shows & Judges), Mrs C Patterson-Abrolat (CPA) (Club Affairs & Communications).
Apologies: Mr B Delily
The following deaths were noted with sadness:
Mr RM Freeborn (EC)
Mrs FD Cowie (GAU)
Mr R Jarman (KZN)
Miss R Wonfor (WC)
Mrs B de Waal (WC)
2. MINUTES
2.1 The Minutes of the meeting held on 18.06.2024 were formally adopted.
2.2 The Minutes of the Special Meeting held on 04.07.2024 were formally adopted. MA was concerned that the letter sent under the General Manager’s signature to the various stakeholders after the meeting might give the impression that the various issues raised were addressed, which was not the case, as was evident in the minutes of the meeting published thereafter.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES
3.1 Exco Imposed Fines
Nil.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion, the Office Report was approved.
4.2 Finance
Reports for June 2024 attached to agenda.
After discussion, the Financial Reports for June 2024 were approved.
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE
5.1.1 Case 01-2024 KUSA (Van Vliet) vs Brunner
Finding:
After careful consideration of all the submitted evidence, documents and affidavits, the DSC unanimously reached the following decision, on a balance of probabilities, with regard to the Case 01-2024 before them:
1. The DSC found that the complaint was fully substantiated , and that, in humiliating and undermining the authority of the Mr van Vliet, the Respondent had wilfully engaged in conduct that was improper, disgraceful and disrespectful and prejudicial and injurious to the interests of canine affairs and to members, officials and persons concerned and connected therewith .
2.The DSC therefore found the Respondent guilty of contravening Schedule 01 Rules 4.1.1 and 4.1.1.4, and further of contraveningSchedule 04 Regulation 25, read with Schedule 03 Regulation 37.
3.The DSC further found the Respondent guilty of breachingRegulations 1.3, 1.4, 1.7, 5.1, 5.17 and 5.18 of Schedule 09 (Code of Ethics for Members of the Kennel Union of Southern Africa).
4. The DSC took note that Schedule 05B(02) Appendix B (International Utility Dogs Regulations (IGP)), under the section “Disciplinary Rights”, makes provision for an objection to be lodged against a Trial Judge’s method of assessment. It is stated under this section that in the section that: “Justifiable objections may be made in cases where the judge has violated the trial regulations but not against his assessments. Any such objections must be made in writing and addressed to the relevant authority and must be lodged with the show holding organization and signed by the complainant.” (emphasis added). It is further stated in the section that “Public criticism of a judge’s assessments may result in dismissal from the trial grounds and further disciplinary action may follow. ”
Penalties:
In terms of Rule 11.1.2 of Schedule 01, the Respondent is excluded from taking part in, or having any connection with, or attending or participating or handling a dog at any Show, Obedience Class, Working Trial or Field Trial or other event held under KUSA licence, or from acting as an officer of a Club for a period of six (6) months .
In terms of Rule 11.5 of Schedule 01, the DSC ruled that the penalty be suspended in full for a period of three (3) years , on condition that, during the period of suspension, the Respondent does not contravene any of the provisions of Schedule 01 Rule 4, or any other provisions in the KUSA Constitution, Rules and Regulations that would form the basis of a valid complaint.
The DSC ruled that the above penalty will take effect on the 1July 2024.
Ms Brunner has lodged an Appeal. Notice of Appeal to be forwarded to the SCI to decide whether the Notice of Appeal has been properly compiled (Schedule 01 Rule 12.3)
Note: Schedule 01 Rule 12.11 “An appeal may not operate as a stay of any penalty, order or condition imposed by the DSC.”
Noted.
5.1.2 Case 02-2024 Venter vs Hall
After careful consideration of the evidence submitted by both the Complainant and the Defendant, the Sub-Committee of Inquiry (SCI) found that there were opposing and conflicting versions of what had occurred at the event in question and that the Defendant had presented an obviously acceptable explanation and corroborating sworn declarations in his defence, meeting the requirements of Schedule 01 Rule 8.2.5. This led the SCI to agree, unanimously, that there were insufficient evidence and grounds to proceed to a Disciplinary Hearing and obliged them to rule that the Complaint be dismissed under Schedule 1 Rule 8.4.1 and not be progressed further.
Case dismissed by SCI.
Noted.
5.2 SHOWS
5.2.1 Applications for second Championship Show
5.2.1.1 Free State Terrier Club 02.11.2024
The above Club is applying to hold their usual second show as part of a Terrier Cluster in the Free State, along with the Frankfort show weekend.
Motivation attached.
Approved.
5.2.1.2 Cape Field Trials Club 14-16.09.2024
The above Club is applying to hold their usual second Field Trial as part of their double weekend of Trials. The second Licence is usually held by Kennel Association, but due to KA’s decision to no longer hold Dogsport events, the Cape Field Trial Club is applying for this Licence in order to offer the same Trials to exhibitors.
Motivation attached.
Approved.
5.2.2 Application for FCI CACIT Event
5.2.2.1 K9 Sport Specialist GSD Club of Gauteng – 23-24.08.2025
The above Club would like to hold a CACIT event (International Utility Dog IGP event), the first in South Africa. Application procedures have been explained to the Club, and the Fedco Portfolio-holders for FCI and IGP have been informed. The KUSA Office is required, on behalf of the Club, to submit an application to host the event to the FCI by May 2025.
Presentation and application attached.
Approved.
5.2.3 OTHER CLUB / SHOW MATTERS
5.2.3.1 Entry in contravention of the Regulations in Schedule 03
7.2 In order to constitute a valid entry, the Registered Owner(s) or Authorised Agent of the dog shall submit a separate entry form for every dog entered by them, which shall be signed by the Registered Owner(s) or his/their Authorised Agent or, in the case of an online electronic entry, by insertion of full name and surname, and shall be accompanied by the correct and appropriate fees within the time limitation for the closing of entries.
7.2.1 In the case of a co-ownership, the full name of all the Registered Owner(s) must be stated and in the case of a dog being owned by a Limited Company, the Directors of the Company will jointly be considered as the Registered Owners of the dog for purposes of Show Entry.
A Grand Champion Application was received for Dobermann Donnehaus Dollar Time ZA011404B21. The dog is in dual ownership.
On the application form submitted to the KUSA Office, only one of the Registered Owner’s names was declared as well as on all Award Certificates submitted in support of the application. The Office would like to know how to proceed.
Decision – a R500 fine to be imposed for the submission of Official Show Entry Forms in contravention of Schedule 03 Regulation 7.2.1. The KUSA Office may process the application once payment of the fine has been received.
5.2.4 KUSA Classic 2024
Week 38 – Port Elizabeth, Eastern Cape
21-22 September – KUSA National Tracking Trial Event & KUSA Classic Championship Show
5.2.5 KUSA Classic 2025 – Cape Town.
5.2.5.1 KUSA Classic 2025 – July 2024 Report from the Organising Committee attached.
Noted.
5.2.6 KUSA Classic 2026 – Gauteng hosted by NAPC
Work in progress.
Noted.
5.2.7 Schedule 03 Reg. 14 & Reg. 19.8 – Exclusion of Dogs. Nil.
5.3 JUDGES EDUCATION COUNCIL (JEC) –Nil .
5.4 JUDGES
5.4.1 Article 25.2 Judges shall maintain continuous and unbroken membership of the Kennel Union from the time their formal studies or activities towards a judging qualification commence until their voluntary retirement from judging, advised in writing to the Executive Committee, or their incapacitation (at the discretion of the Executive Committee), or their death.
The following become inactive/ retired/deceased:
Mrs MC Jarman (KZN) (deceased)
Mr R Jarman (KZN) (deceased)
Mr R Freeborn (EC) (deceased)
5.4.2 The following Judges have become licensed:
Prof M Nicolau (GAU) – Hounds & Working
Ms S Blum (NAM) – Rally Dog
Noted with congratulations.
5.4.3 The following Judge has passed exams/assessments :
Ms S Blum (Nam) – Schedule 05T Rally Dog.
Noted with congratulations.
5.5 HANDLERS
Nil.
5.6 OBEDIENCE
Nil.
5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD)
Nil.
5.8 FIELD TRIAL
Nil.
5.9 FCI-IGP
Nil.
5.10 DOG JUMPING
Nil.
5.11 CARTING
Nil.
5.12 AGILITY
Nil.
5.13 FLYBALL
Nil.
5.14 APTITUDE TESTING
Nil.
5.15 TEMPERAMENT TESTING – HEALTH
Nil.
5.16 TRACKING TRIALS (TT)
Nil.
5.17 DOG DANCING
Nil.
5.18 RALLY DOG
Nil.
5.19 RESCUE DOG
Nil.
5.20 MONDIORING
Nil.
5.21 TRICK DOG
5.21.1 Trick Dog is running its fourth Speciality this month with the theme being ‘Acts of Kindness’ (used to be 67 Minutes) in honour of Nelson Mandela. Dogs can do any trick of any level as long as it speaks to the theme of ‘kindness’. Specialities are non-titling events that are hugely popular amongst participants.
Noted.
5.22.1 CANINE GOOD CITIZEN Sub-Committee
A suggestion has been made for KUSA to consider adopting a CGC Platinum test, with initial thoughts being a dog achieving three CGC Gold certifications, but each in a different location, e.g. one at a training Club, one at a showground environment and one at a public space such as an expo. While there are merits to this suggestion, there is a more pressing need to design and run a training course for Evaluators.
CPA to draft a proposal. Carried forward from the previous meeting.
CPA has drafted a proposal and has forwarded it to the KUSA Legal Adviser for feedback.
Carried forward from previous meeting.
CPA is awaiting feedback from KUSA’s Legal Adviser.
Carried forward from the previous meeting.
CPA outlined the main points of the discussion between herself and KUSA’s Legal Adviser and presented a draft Companion Event management document for Exco’s consideration which was attached to the agenda.
After discussion, it was agreed to appoint a Permanent Sub-Committee to deal with the training of CGC Evaluators. The Sub-Committee is to comprise a KUSA Staff Member and a representative from each Provincial Council. CPA was appointed as the KUSA Staff Member to serve on the Sub-Committee. Exco to request that Fedco pass a Resolution to empower the Sub-Committee to host training events and courses in the interim period during which Schedule 11 Regulations are put in place to govern the training of CGC Evaluators. The Sub-Committee must provide progress reports to Exco on a regular basis.
Carried forward from the previous meetings.
The Fedco Resolution requested by Exco was dealt with at Fedco 06-2024. BJ to inform Exco of outcome and Fedco decision.
Publication and circulation of the Minutes of Fedco 06-2024 meeting is imminent.
Noted.
5.23 FCI
5.23.1 Communication sent to Fedco Members:
14.06.2024 FCI Breeding Commission – Save the date: Second online meeting 17.07.2024.
14.06.2024 FCI Rally Obedience Commission: Minutes of the meeting held 13-14.04.2024.
14.06.2024 FCI Show Judges Commission - Minutes of the meeting held 03.02.2024
25.06.2024 FCI Rescue Dog Commission: Minutes of the Meeting held 16.06.2024 - Klaster vod Znievom (Slovakia).
27.06.2024 The Ukrainian Kennel Union (UKU): Exclusion - Mrs Nataliia Yanova.
27.06.2024 The Ukrainian Kennel Union (UKU): Exclusion - Mrs Yuliia Andrushko.
27.06.2024 Ban on Showing (Latvijas Kinologiska Federacija) – Temporary lifting.
01.07.2024 Ceskomoravska Kynologicka Unie: Suspensions - Mrs Iveta Kunclova and Mrs Michaela Zubricka.
02.07.2024 FCI Semi-Virtual Ordinary General Assembly 2024 - Minutes of the meeting held on 20.06.2024.
02.07.2024 FCI Semi-Virtual Ordinary General Assembly held 20.06.2024 - Main decisions of the FCI.
03.07.2024 Changes in the FCI Judges Directory & Judges tool as from 01.08.2024
All-breed national judges & non-recognised breeds.
03.07.2024 FCI Judges Directory: Important reminders.
03.07.2024 FCI Kennel Name fee increase.
09.07.2024 FCI Partnership Contract: Tunisia
6. BREED COUNCILS/LIAISON COUNCILS
Nil.
7. PROVINCIAL COUNCIL MEETINGS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL
7.1.1 Unconfirmed Minutes of the DOGSPC Ordinary Meeting held 11.06.2024 via Zoom.
Circulated 25.06.2024.
Quorum present.
Noted.
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL
7.2.1 Unconfirmed Minutes of the KZNPC Ordinary meeting held 11.04.2024 via Zoom.
Circulated 25.06.2024.
Quorum present.
Noted.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL
7.3.1 Unconfirmed Minutes of the NAPC Ordinary meeting held 17.04.2024 via Zoom.
Circulated 24.06.2024.
Quorum present.
Noted. CP requested to convey response to the query raised at the meeting pertaining to the KUSA Policy in respect of Courier service providers.
7.4 WESTERN CAPE PROVINCIAL COUNCIL
7.4.1 Unconfirmed Minutes of the WCPC Ordinary meeting held 20.05.2024 via Zoom.
Circulated 24.06.2024.
Noted. MA raised a query with regards to the circulation of KUSA Annual Financial Statements (AFS) that had been raised at the most recent Provincial Council meeting held. It was confirmed that the KUSA AFS are circulated to all Club Chairmen and Club Secretaries in December of each year.
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL
Nil.
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL
Nil.
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 25 new Members and 25 lapsed Members elected.
9. ANY OTHER BUSINESS
9.1.Applications for Club Affiliation/Notification of Closure
9.1.1 The Gundog Club AGM – 05.03.2024
BJ advised that it had been reported to him that there were irregularities with The Gundog Club AGM.
PM to check records in respect of eligibility to serve on the Club Committee and report back.
Carried forward from the previous meeting.
CPA to request feedback. Carried forward from the previous meeting.
No feedback received to date.
Minutes of SGM received. AGM Minutes awaited.
Carry forward to the next meeting.
Jacaranda City Kennel Club
The Club adopted the new Constitution by Annual General Meeting held on 21.05.2023. (See attached).
Noted.
Swartland Kennel Club
The Club adopted the new Constitution by Annual General Meeting held on 26.05.2024. (See attached).
Noted.
West Coast Kennel Club
The Club adopted the new Constitution by Annual General Meeting held on 26.05.2024. (See attached).
Noted.
9.3 Schedule 02 Reg. 4.6 & 4.7 Dispensation for Registration of a litter after 12 months of the date of birth of the litter.
Nil.
9.4 Schedule 02 Reg. 4.10 – Dispensation for Registration of an Extraordinary Nature
Nil.
9.5 Schedule 02 Reg. 9 Amendments to Register.
Nil.
9.6 Schedule 03 Regulations 38.3.2 and 38.4 Veterinary Certificates
Nil.
9.7 Schedule 02 Reg.12 (12.1 to 12.5) Adjudication for registration
9.7.1 Regulation 12.2 – Litter whelped within 12 months of the date of birth of the Dam.
Nil.
9.7.2 Regulation 12.3 – Third litter whelped within 18 months
Retriever (Golden) : Dam – Mayagiles – Reg. No. ZA009458B20 – DoB 26.03.2020.
Litter of one (1) puppy
Litters whelped: 15.01.2022 – 03.09.2022 – 29.06.2023.
Breeder – Mrs C Giles .
Approved on proviso that a new affidavit is resubmitted in the correct format.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
Retriever (Golden) : Dam – Pawshappyness Charnellie Sunshine of Mortonouro – Reg. No. ZA001383B23 – DoB 06.02.2022.
Litter of ten (10) puppies
Litters whelped: 07.02.2023 – 20.08.2023 – 12.03.2024.
Breeder – Mrs L Morton.
Approved.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
9.7.3 Regulation 12.4 Litters whelped more than 5 litters.
Staffordshire Bull Terrier: Dam – Xennar of Eldinna – Reg. No. ZA007695B18 – DoB 30.03.2018.
Litter of five (5) puppies.
Litters whelped: 15.01.2020 – 24.07.2020 – 15.02.2021 – 03.04.2022 – 13.04.2023 – 27.10.2023.
Request permission to register 6 th litter.
Breeder – Mrs M Coetser.
Approved. No further dispensation to be granted.
Letter: 6 th litter whelped from a dam.
Dam Status: Exco Restriction
Bullmastiff:Dam – Sarmari Princess Rhoda – Reg. No. ZA007069B17 – DoB 01.03.2017.
Litter of one (1) puppy.
Litters whelped: 29.09.2018 – 27.08.2019 – 11.10.2021 – 30.09.2022 – 08.08.2023 – 30.03.2024.
Request permission to register 6 th litter.
Breeder – Mrs SP Swanepoel.
Not Approved. Schedule 02 Regulation 4.3 states that the entire litter must be registered.
9.7.4 Regulation 12.5. Litters whelped by Dam older than 8 years of age.
Nil.
10. GENERAL
Nil.
11. DATE OF NEXT MEETING
20 August 2024.
There being no further business, the Meeting closed at 13h56 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.