2024-06 Exco Minutes - Published 2024-07-17
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY 18 JUNE 2024 VIA MS TEAMS
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Mr RB Jenkins (BJ) (Chair), Mrs YC Jefferies (YJ) (Vice-Chair), Mr MA Alberts (MA), Mrs M Hancock (MH), Mrs C Patience (CP), Mrs GB Rossi (GBR).
Staff in Attendance: Mrs P Midgley (PM) (General Manager), Mr BG Robinson (GR) (KUSA Secretary), Mr B Delily (BD) (Finance & HR), Mrs Z Petersen (ZP) (Administrator), Mrs N Shortland (NS) (Shows & Judges), Mrs C Patterson-Abrolat (CPA) (Club Affairs & Communications).
Apologies: Nil
The following deaths were noted with sadness:
Mr LE Arnold (WC)
Mrs M Houtman (EC)
Mr M Beckmann (GAU)
Mr AH Sheasby (GAU)
Mrs D Cronjé (GAU)
Mrs MC Jarman (KZN)
2. MINUTES
The Minutes of the meeting held on 21.05.2024 were formally adopted.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES
3.1 Exco Imposed Fines
The Exco-imposed Fine for Exco 05-2024 was paid on 22.05.2024.
There are no fines outstanding.
Noted.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion, the Office Report was approved.
4.2 Finance
Reports for May 2024 attached to agenda.
After discussion, the Financial Reports for May 2024 were approved.
4.3 Litter Statistics
Nil.
4.4 General Statistics
Nil.
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE
5.1.1 Untamed Animal Health complaint
The KUSA Office was first contacted by Untamed Animal Health on 26.10.2023 alert KUSA to an alleged breach of its an agreement with Miss Christine Kneidinger, acting on behalf of Rotek GSD Club of Northern Areas (Rotek GSD). Since this matter has not been resolved, is hereby brought to the attention of Exco at the request of the Exco Chairman. His motivation is for Exco to consider whether or not the Acting KUSA Secretary should be requested to institute disciplinary proceedings against Miss Kneidinger and/or Rotek GSD in terms of Schedule 01.
After discussion, it was decided that CPA was to liaise with GR, BJ and PM regarding the steps to follow.
A letter to be drafted by Exco and sent to Miss Kneidinger advising that Licences would be withheld should the matter not be resolved.
Letter received from Rotek GSD Club of Northern Areas (see attached) and a follow up letter received from Untamed Animal Health (see attached).
After discussion it was PM suggested that BJ consults with KUSA’s Legal Adviser requesting guidance on the matter.
Carried forward from the previous meeting.
The Vice-Chairman of the Rotek GSD Club undertook to investigate the matter further.
Full report attached to agenda.
The matter has been resolved and the outstanding amount paid to Untamed Animal Health.
Noted. The Executive Committee thanked Miss M Harding, Vice-Chairman, Rotek GSD Club for intervening and bringing the matter to a satisfactory conclusion.
5.1.2 Case 2024-01 – KUSA (Van Vliet) vs Brunner
The above Disciplinary Case was heard by the Exco-appointed Disciplinary Sub-Committee on Wednesday, 12 June 2024, and the Minutes of the Hearing, containing the Finding and the Penalty, were circulated to the members of Exco in advance of the meeting to enable Exco to confirm the record of proceedings as required under Schedule 01 Regulation 10.14, read with Regulation 10.16.
The record of proceedings of Case 2024-01 were confirmed, unanimously, subject to a change of the date on which the Penalty will take effect to 1 July 2024, such powers of correction derived by Exco from Schedule 01 Rule 10.16.
Noted.
5.2 SHOWS
5.2.1 Applications for second Championship Show and 2 FCI Shows
5.2.1.1 Swartland Kennel Club18.04.2025
The above Club is applying to hold their usual second show on their Cluster weekend.
Motivation attached.
Approved.
5.2.1.2 North West Staffordshire Bull Terrier Club 24.11.2024
The above Club is applying for a second show on the cluster weekend.
Motivation attached.
Approved.
5.2.1.3 Northern Areas Terrier Club 23.11.2024
The above Club is applying for a second show on the cluster weekend.
Motivation attached.
Approved.
5.2.2Application for FCI A2O Show s
5.2.2.1 Pretoria Kennel Club 23.11.2024
The above Club is applying to hold their regular Championship Show, including FCI A2O CAC awards.
(DOGSPC Licence)
Approved. The FCI A2O Show deposit to cover the 2 USD per dog levy, will be required to be paid to KUSA by 23.08.2024.
5.2.3 Objection to Show Date Changes
Under cover of an email dated 9 June 2024, a letter of objection was received from the joint Committee of Liesbeek Kennel Club and Kennel Association to the show date changes approved by the KUSA Shows Department for Outeniqua Kennel Club and George Kennel Club in 2025. The authorisation permits Outeniqua and George Kennel Clubs to move their shows from Week 24 to Week 10 in 2025, joining Whale Coast and Overberg Kennel Clubs for a joint weekend of shows in Kleinmond. The reasons for the objection are fully set out in the letter.
Change of date and venue is approved for 2025 only. Shows must return to Oudtshoorn from 2026 onwards to be held on their traditional dates.
5.2.4 OTHER CLUB / SHOW MATTERS
5.2.4.1 KUSA Classic 2024
Week 25 – Gauteng
22 June – KUSA National Working Trials & Working Utility Dog
22-23 June – KUSA Championship Show Working Trials
Week 38 – Port Elizabeth, Eastern Cape
21-22 September – KUSA National Tracking Trial Event & KUSA Classic Championship Show
5.2.5 KUSA Classic 2025 – Cape Town.
Report from the Chairman of the Organising Committee attached.
Noted.
5.2.6 KUSA Classic 2026 – Gauteng hosted by NAPC
Work in progress.
5.2.7. Schedule 03 Reg. 14 & Reg. 19.8 – Exclusion of Dogs
5.2.7.1 Temporary Exclusion Order – Incident at Matrix IGP Western Cape 11.05.2024
It was reported that a Dutch Shepherd had acted aggressively towards the Judge. Preliminary TEO issued 04.06.2024.
For confirmation or withdrawal. See attached documents.
TEO to be lifted. The dog is to redo BH as per IGP Regulations.
5.3 JUDGES EDUCATION COUNCIL (JEC) –Nil .
5.4 JUDGES
5.4.1 Article 25.2 Judges shall maintain continuous and unbroken membership of the Kennel Union from the time their formal studies or activities towards a judging qualification commence until their voluntary retirement from judging, advised in writing to the Executive Committee, or their incapacitation (at the discretion of the Executive Committee), or their death.
The following become inactive/ retired/deceased:
Mr AH Sheasby (GAU) – deceased
Noted.
5.4.2 The following Judges have become licensed:
Ms V Nicolau (GAU) – Hounds
Mr GC Schultz (GAU) – Gundogs
Mrs L Olivier (WC) – Utility
Noted with congratulations.
5.5 HANDLERS
Nil.
5.6 OBEDIENCE
Nil.
5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD)
Nil.
5.8 FIELD TRIAL
Nil.
5.9 FCI-IGP
Nil.
5.10 DOG JUMPING
Nil.
5.11 CARTING
Nil.
5.12 AGILITY
Nil.
5.13 FLYBALL
Nil.
5.14 APTITUDE TESTING
Nil.
5.15 TEMPERAMENT TESTING – HEALTH
Nil.
5.16 TRACKING TRIALS (TT)
Nil.
5.17 DOG DANCING
Nil.
5.18 RALLY DOG
Nil.
5.19 RESCUE DOG
Nil.
5.20 MONDIORING
Nil.
5.21 TRICK DOG
Nil.
5.22.1 CANINE GOOD CITIZEN Sub-Committee
CGC continues to run well with a total of 472 successful results having been received to date for 2023. Clubs are encouraged to submit all outstanding results.
A suggestion has been made for KUSA to consider adopting a CGC Platinum test, with initial thoughts being a dog achieving three CGC Gold certifications, but each in a different location, e.g. one at a training Club, one at a showground environment and one at a public space such as an expo. While there are merits to this suggestion, there is a more pressing need to design and run a training course for Evaluators.
CPA to draft a proposal. Carried forward from the previous meeting.
CPA has drafted a proposal and has forwarded it to the KUSA Legal Adviser for feedback.
Carried forward from previous meeting.
CPA is awaiting feedback from KUSA’s Legal Adviser.
Carried forward from the previous meeting.
CPA outlined the main points of the discussion between herself and KUSA’s Legal Adviser (see attached) and presented a draft Companion Event management document for Exco’s consideration (see attached).
After discussion it was agreed to appoint a Permanent Sub-Committee to deal with the training of CGC Evaluators. The Sub-Committee is to comprise a KUSA Staff Member and a representative from each Provincial Council. CPA was appointed as the KUSA Staff Member to serve on the Sub-Committee. Exco to request that Fedco pass a Resolution to empower the Sub-Committee to host training events and courses in the interim period whilst Schedule 11 Regulations are put in place to govern the training of CGC Evaluators. The Sub-Committee must provide progress reports to Exco on a regular basis.
Carried forward from the previous meetings.
Exco’s request for a Fedco Resolution has been added to the Fedco 06-2024 agenda.
5.23 FCI
5.23.1 Communication sent to Fedco Members:
20.05.2024 Report on the distribution of FCI Pedigree Dogs in the European Union in 2022.
20.05.2024 GSD European Congress Padova 04.06.2024 – Invitation.
23.05.2024 Celebrating 113 years of proudly promoting and preserving Pedigree dogs.
23.05.2024 Invite for the next online meeting of the FCI Commission for Dog Dancing, 1-2 June 2024.
28.05.2024 FCI Ordinary General Assembly 2024 - Invitation – Reminder.
28.05.2024 Amended Regulations for FCI Dog Shows.
30.05.2024 FCI Rally Obedience Commission: Minutes of the meeting held 15.02.2024 via Skype.
04.06.2024 FCI Show Judges Commission: Minutes of the meeting held 03.02.2024.
04.06.2024 Amended FCI Regulations for Show Judges.
05.06.2024 FCI Mondioring Commission: Minutes of the meeting held 09.03.2024 in Loutrakis, Greece.
05.06.2024 FCI Commission Rally Obedience: Minutes of the online meeting held 15.02.2024.
10.06.2024 FCI Semi-Virtual Ordinary General Assembly – Zoom Invitation Link.
11.06.2024 FCI European Cup for Hounds, Kupres (BA) 27-28.09.2024.
11.06.2024 2024-2028 FCI Championships.
11.06.2024 2024-2025-2026-2027-2028 FCI International Dog Shows
6. BREED COUNCILS/LIAISON COUNCILS
6.1 Unconfirmed Minutes of the GSDLC meeting held 04.03.2024
Circulated 06.06.2024
Noted. Clarity required in respect of Item 5.3 Hip scores. Minutes are very confusing.
7. PROVINCIAL COUNCIL MEETINGS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL
Nil
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL
Nil.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL
Nil.
7.4 WESTERN CAPE PROVINCIAL COUNCIL
Nil.
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL
Nil.
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL
7.6.1 Unconfirmed Minutes of the FS&NC Provincial Council meeting held 22.05.2024 via MS Teams.
Quorum present.
Circulated 30.05.2024.
Noted.
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 26 new Members and 21 lapsed Members elected.
9. ANY OTHER BUSINESS
9.1.Applications for Club Affiliation/Notification of Closure
9.1.1 Pietermaritzburg Kennel Club
The Club took the decision to close via a SGM held 06.01.2024. There are no finances to distribute as the Club is insolvent.
MH to request the KZNPC to write to the Club to address queries on the allocation of fees and missing pages from the AFS.
Missing financial documents provided – see attached.
Carried forward from the previous meetings.
No further information has been received.
MH reported that no response was received to the email sent by the KZN Provincial Council Chairman dated 18.04.2024.
It was decided that letter be sent to the Club under the signature of the Chairman of Exco requesting that the outstanding information and documentation be submitted to Exco.
Carried forward from the previous meeting.
Additional documents received from the Club (see attached).
Noted. The Pietermaritzburg Kennel Club is now closed.
9.1.2 Gundog Club AGM – 05.03.2024
BJ advised that it had been reported to him that there were irregularities with Gundog Club AGM.
PM to check records in respect of eligibility to serve on the Club Committee and report back.
Carried forward from the previous meeting.
CPA waiting for further feedback. Carry forward to the next meeting.
Cape Hound Club
The Club adopted the new Constitution by Annual General Meeting held on 26.05.2024. (See attached).
Noted.
Orion Kennel Club of Gauteng
The Club adopted the new Constitution by Annual General Meeting held on 11.05.2024. (See attached).
Noted.
Western Gauteng Kennel Club
The Club adopted the new Constitution by Annual General Meeting held on 11.05.2024. (See attached).
Noted.
Utility Breeds Club of Gauteng
The Club adopted the new Constitution by Special General Meeting held on 28.04.2024. (See attached).
Noted.
9.3 Schedule 02 Reg. 4.6 & 4.7 Dispensation for Registration of a litter after 12 months of the date of birth of the litter.
9.3.1 Rhodesian Ridgeback: Dam – Ziandaja Mila – Reg No.ZA003926B18- DoB 13.04.2017.
Litter of three (3) puppies – DoB 01.06.2022.
Sire: Huizenpride Roge Tau – Reg No ZA003168B17
Litters whelped: 15.01.2021.
Breeder – Mr GT van Rooyen.
.Approved.
9.3.2 Dachshund (Miniature Long-haired): Dam – Fermandi Luna – Reg No.ZA008090B19 - DoB 24.05.2019.
Litter of four (4) puppies – DoB 28.06.2022.
Sire: Fermandi Pilot of von Rozaf – Reg No: ZA001310B20.
Litters whelped: 29.10.2021 – 28.06.2022 - 22.02.2023.
Breeder – Mr CPJ Roos.
Approved. The non-DNA parentage verified puppies’ registrations to be suspended until such time as DNA Parentage verification is received.
9.4Schedule 02 Reg. 4.10 – Dispensation for Registration of an Extraordinary Nature
Nil.
9.5 Schedule 02 Reg. 9 Amendments to Register.
Nil.
9.6 Schedule 03 Regulations 38.3.2 and 38.4 Veterinary Certificates
Nil.
9.7 Schedule 02 Reg.12 (12.1 to 12.5) Adjudication for registration
9.7.1 Regulation 12.2 – Litter whelped within 12 months of the date of birth of the Dam.
Nil.
9.7.2 Regulation 12.3 – Third litter whelped within 18 months
Dachshund (Miniature Smooth-haired) : Dam – Koranna Chiara Chik – Reg. No. ZA004058B22 – DoB 19.09.2021.
Litter of two (2) puppies.
Litters whelped: 28.11.2022 – 14.09.2023 – 23.04.2024.
Breeder – Mrs LEC Nel.
Approved.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
Retriever (Labrador): Dam – Ablesing Jackoos Jack – Reg. No. ZA010931B20 – DoB 14.08.2020.
Litter of seven (7) puppies.
Litters whelped: 29.09.2022 – 20.04.2023 – 20.03.2024.
Breeder – Mrs J van Heerden.
Approved.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
9.7.3 Regulation 12.4 Litters whelped more than 5 litters.
Pomeranian: Dam – Melmedat Snowy Dream of Cottonfriends – Reg. No. ZA014452B16 – DoB 29.08.2016.
Litter of one (1) puppy.
Litters whelped: 13.10.2017 – 27.11.2018 – 22.11.2019 – 09.10.2020 – 04.10.2022 – 28.10.2023.
Request permission to register 6 th litter.
Breeder – Mrs RM de Beer.
Approved. No further dispensation to be granted.
Letter: 6 th litter whelped from a dam.
Dam Status: Exco Restriction
9.7.4 Regulation 12.5. Litters whelped by Dam older than 8 years of age
Chihuahua (Long coat):Dam– Wilanza Amy Jena-Els – Reg. No.ZA048600B14 – DoB 13.06.2014.
Litter of five (5) puppies.
Litters whelped: 25.05.2023 - First litter whelped.
Approved. No further dispensation to be granted.
Chihuahua (Long Coat):Dam– Conchetti Ambeffa Miah – Reg. No.ZA002209B15 – DoB 18.09.2014.
Litter of five (5) puppies.
Litters whelped: 29.05.2023 - First litter whelped.
Breeder – Mrs M Robertson.
Approved. No further dispensation to be granted.
Letter: Litter whelped from dam older than 8 years.
Dam Status: Exco Restriction
Preapproval Request:
German Short-haired Pointer:Dam– Jagblits Milla of Dusaint – Reg. No.ZA016031B15 – DoB 02.03.2015..
Litters whelped: 11.08.2020 – TBC.
Breeder – Mr RJ St Arnaud.
Approved. No further dispensation to be granted.
Letter: Litter whelped from a dam older than 8 years.
Dam Status: Exco Restriction
9.8 Fedco 06-2024 Agenda
No matters were raised.
10. GENERAL
10.1 MH reported on matters raised at the KUSA Nationals pertaining to Agility Trophies that were not updated/incorrectly labelled or missing with no clear indication on where the trophy should be awarded.
Unhappiness was also expressed that there were too many major Cluster Championship Shows being held too close together. It was requested that the Show Calendar be looked at and that the major Championship shows be spread out. PM requested that the complaints received be put in writing and submitted to the KUSA Office to be dealt with via the correct channels.
11.DATE OF NEXT MEETING
16 July 2024.
There being no further business, the Meeting closed at 13h59 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.