2020-10 Exco Minutes
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY, 20 OCTOBER 2020, VIA SKYPE
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Via Skype: Mr RB Jenkins (BJ) (Chair), Mrs Y Jefferies (YJ), Mrs S Meyer (SM)
Staff in Attendance: Mr K Farmer (KF) (Office Manager), Mrs Z Petersen (ZP) (Administrator).
Apologies: Mrs P Midgley, Brig Gen NJ du Preez, Mr M Alberts, Mr MCA Anderson, Mrs A Bastick.
The following deaths have been noted with sadness: - Nil
2. MINUTES
The Minutes of the meeting held on 22.09.2020 were formally adopted.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES
3.1 SA Dog Show Manager (Pty) Ltd (Exco 10-19 item 10.2, Exco 11-19 item 3.3, Exco 02-20 item 3.1, Exco 03-20 item 3.1, Exco 04-20 item 3.1, Exco 05-20 item 3.1, Exco 06-20 item 3.1, Exco 07-20 item 3.1, Exco 08-20 item 3.1, Exco 09- 20 item 3.1)
Follow-up on outstanding monies owed to Clubs.
After discussion on this matter, NdP advised that the Chairmen of the Clubs defrauded should lay a formal complaint with SAPS against the Company as well as the Company Director in his personal capacity, should they have the relevant proof. This may however only be done once a decision is taken at a Club Committee meeting. YJ advised that she will liaise with the Clubs affected to gauge whether they wish to pursue the matter.
YJ advised that she is awaiting feedback from various clubs involved.
Noted.
3.2 Protection of KUSA Trademark – Registration with CIPC (Exco 01-2020 item 10.2, Exco 02-20 item 3.3, Exco 03.20 item 3.2, Exco 04-20 item 3.2, Exco 05-20 item 3.2, Exco 06-20 item 3.2, Exco 07-20 item 3.2, Exco 08-20 item 3.2, Exco 09-20 item 3.2)
Work in progress.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion the Office Report was approved.
4.2 Finance
Reports for September 2020 attached to agenda.
After discussion, the Financial Reports for September 2020 were approved.
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE
Nil.
5.1.1 DSC Workshop (Exco 01-2020 item 5.1.2, Exco 02-2020 Item 5.1.2, Exco 03-2020 item 5.1.1, Exco 04- 2020 item 5.1.1, Exco 05-2020 item 5.1.1, Exco 06-2020 item 5.1.1, Exco 07-20 item 5.1.1, Exco 08-20 item 5.1.1)
NdP undertook to produce a manual after the lockdown, with the assistance of BJ, for the information of DSC members. Thereafter a Skype meeting will be arranged. BJ and NdP to liaise on suitable date to hold the Skype meeting.
Work in progress.
5.2 SHOWS
5.2.1 Applications for Second Championship Shows
Nil.
5.2.2 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8
5.2.2.1 Temporary Exclusion Order (TEO) (Exco 01-2020 item 5.2.3.1, Exco 02-2020 item 5.2.3.1, Exco 03- 2020 item 5.2.3.1, Exco 04-2020 item 5.2.3.1, Exco 05 -.2020 item 5.2.3.1 Exco 06-2020 item 5.2.3.1, Exco 07-2020 item 5.2.3.1, Exco 08-20 item 5.2.3.1, Exco 09-20 item 5.2.3.1)
KF to arrange a Skype meeting to discuss the revised TEO Procedure ‘final’ document circulated by BJ on 01.04.2020. All existing forms and constitutional references are to be circulated to Exco members prior to the Skype meeting. Feedback on the Skype meeting held on the 01/10/2020 to be discussed at the Exco 10-20 meeting.
KF to finalise document and send to Fedco as a working document .
Noted.
5.2.4 OTHER CLUB / SHOW MATTERS
Any items will be tabled.
5.2.5 KUSA Classic
All the 2020 KUSA Classic Events have been postponed or cancelled due to COVID-19.
5.3 JUDGES EDUCATION COUNCIL (JEC)
Nil.
5.4 JUDGES
Nil.
5.5 HANDLERS
Nil.
5.6 OBEDIENCE
Nil.
5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD )
National Sub-Committee AGM Scheduled for Saturday, 14 November 2020, via Zoom.
5.8 FIELD TRIALS
5.8.1 Unconfirmed Minutes of a meeting of the FTLC held on 06/10/2020 via Skype
Circulated on 12/10/2020
Noted.
5.9 IGP
5.9.1 The following person has completed the requirements (as approved by Fedco 06-2020) to be placed on the KUSA list of Helpers (IGP)
Mr A.D. Chetty (KZN)
Noted.
5.9.2 The following candidates were successful in passing the Schedule 05P & Schedule 3 Examination to become BH/AD Judges:
Ms LH Prestwood (Gau)
Miss JS Glen (WC)
Mrs MCO Ferreira (WC)
Noted with congratulations.
5.10 DOG JUMPING
Nil.
5.11 CARTING
Nil.
5.12 AGILITY
Nil.
5.13 FLYBALL
Nil.
5.14 APTITUDE TESTING
Nil.
5.15 TEMPERAMENT TESTING – HEALTH
Nil.
5.16 TRACKING TRIALS (TT)
5.16.1 The following candidate was successful in passing the Schedule 05B (03) TT & Schedule 3 Exam and has been accepted as a Learner TT Judge.
Mrs MJ de Lange (EC)
Noted with congratulations.
5.16.2 The Assessment for the following Learner Judge was successful:
Prof. CF Botha (GAU) - 2nd Assessment - NAPC TT Sub-Committee Non-Championship Trial held 4 October 2020.
Noted with congratulations.
5.17 DOG DANCING
Nil.
5.18 NEW DOGSPORT – RALLY OBEDIENCE
Nil.
5.19 FCI
5.19.1 Communications sent to Fedco Members:
23.09.20 FCI Commission for Education and Public Relations: Online Meeting Invitation 25 November 2020.
28.09.20 Decisions of the FCI General Committee: Online meeting 3 & 4 September 2020.
29.09.20 Amended FCI Show Judges’ Code of Commitment to the Welfare of Pedigree Dogs.
05.10.20 FCI Privacy Policy.
06.10.20 Reminder: FCI Commission: Rally Obedience Online Meeting 7 October 2020.
06.10.20 COVID-19: Re-scheduling 2020 shows (follow-up).
07.10.20 Bulgarian National Federation of Cynology (BNFC) – illegal Membership from the BRFC.
12.10.20 Ukrainian Kennel Union (UKU): Suspension - Mrs Alla Derdiuk.
14.10.20 Ukrainian Kennel Union (UKU): Suspension - Mrs Mariia Gvozdieva.
14.10.20 2020 FCI World Dog Show in Madrid (ES): Official Announcement from the FCI, Real Sociedad Canina de España (RSCE) and IFEMA (Feria de Madrid)
6. BREED COUNCILS/LIAISON COUNCILS
Nil.
7. AREA REPORTS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL
7.1.1 Unconfirmed Minutes of a meeting of DOGSPC held on 29/09/2020 via Zoom.
Quorum present
Circulated on 05/10/2020.
Noted.
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL
7.2.1 Unconfirmed Minutes of a meeting of KZNPC held on 17/09/2020 via Zoom.
Quorum present
Circulated on 22/09/2020.
Noted.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL - Nil
7.4 WESTERN CAPE PROVINCIAL COUNCIL – Nil.
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL - Nil
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL – Nil.
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 15 New Members and 33 Lapsed Members were elected.
9. ANY OTHER BUSINESS
9.1 Applications for Affiliation/Closure – Nil
9.1.1 Affiliation Fees outstanding. A reminder email was sent to all Clubs on the 8 October 2020 and payments are being received again. As at 13.10.2020, the following were still outstanding and Provincial Council's notified:
DOGSPC
Australian Shepherd Club - E. Gauteng
Eastern Transvaal Bull Terrier Club
Golden City Poodle Club
Highveld Hound Club
Highveld Rottweiler Club
Highveld GSD Club
SA Bulldog Club
NAPC
Beagle Association
Nordlicher Verein Fur Deutsche Hunde Rassen (German Breeds Club)
EC & BPC
Queenstown & Districts Kennel Club
KZNPC
KZN Toy & Utility Groups Club (heard they are closing)
FS, NC, NAM PC
Free State Terrier Club
WCPC
Belgian Shepherd Dog Club of the WC
Cape Handlers Dog Training Club
Cavalier King Charles Spaniel Club (closing)
Hottentots Holland Kennel Club
South Cape IGP Club - part payment
Noted.
9.2 Amendments to Club Constitutions
9.2.1 IGP Club of Southern Areas & Surrounds
The Committee of the above Club has requested an amendment to the Constitution recently accepted by KUSA, with regard to terminology used.
The Club Committee has requested the following amendments:
Words in [brackets and strike through] to be deleted and words underlined to be inserted.
D AUDITING OF CLUB ACCOUNTS
i. At each Annual General Meeting an [ Auditor ] independent accountant or bookkeeper who may not necessarily be a member, but shall hold adequate experience to discharge his duties, shall be elected and he shall verify the assets of the Club, [ audit] independently review the annual accounts and balance sheets and report thereon prior to the Annual General Meeting. A signed copy of accounts or signed covering letter by the [ auditor ] independent accountant or bookkeeper must accompany the final documents.
ii. No member of the Committee shall be eligible for appointment as [ auditor ] accountant or bookkeeper.
iii. Should the [ auditor ] independent accountant be unable to fulfill his duties, the committee shall have the power to appoint another person to perform the [ audit] independent review.
19. MEETINGS
A ANNUAL GENERAL MEETING
NOTICE CONVENING THE MEETING as part of the business of the
1. Minutes of previous Annual General Meeting and of any Special General Meeting held since then.
2. Matters arising from the foregoing Minutes.
3. Chairperson’s Report for the year.
4. Treasurer’s Report and Independent Review of the annual accounts , [ Audited ] balance Sheet and Income and expenditure [ Account] for the Year.
5. Motions for the amendment of the Constitution as advised in the notice convening the meeting.
6. Matters submitted by the Committee.
7. Matters submitted by Members.
8. Election of Officers and Committee including the appointment of an [ Auditor] Independent accountant or bookkeeper
9. As required by clauses 15 and 17B
Only matters which appear on the Agenda may be discussed as part of the business of the meeting. Should a quorum not be present at the appointed time, the meeting shall stand adjourned for ten (10) minutes when those present, if still less than the specified quorum, shall form a quorum but may only consider the following items, if they apply:
1. Notice convening the Meeting;
2. Apologies;
3. Chairperson’s Report;
4. Treasurer’s Report, independently reviewed financial statements and any other reports specified in the
5. Constitution.
6. Election of Office Bearers, Committee and [ Auditor ] independent accountant or bookkeeper.
Carried forward . – AB to address concerns regarding wording with Club.
9.3 Schedule 2 Reg. 4.6 & 4.7 Dispensation for Registration
Rottweiler and Retriever (Golden) (Reg. 4.7 Late Registration).
Retriever (Golden) Litter whelped 21 November 2017, seven (7) puppies, breeder,
Mr LGC Scheepers – Membership No 168063.
Rottweiler Litter whelped 29 January 2018, five (5) puppies, breeder, Mr LGC Scheepers.
Rottweiler Litter whelped 29 May 2018, ten (10) puppies, breeder, Mr LGC Scheepers.
Approved.
Schedule 2 Reg. 4.10 Additional puppy - Nil
9.4 Schedule 2 Reg. 9 Amendments to Register - Nil
9.5 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates – Nil
9.6 Schedule 2 Reg.12 (12.1 to 12.5) Adjudication for registration
9.6.1 The new Regulations were published in February 2020, with effective date 1 April 2020
Regulation 12.2 Litter whelped within 12 months of DOB of Dam
Shetland Sheepdog : Dam – Mackland My Serendipity - Reg No. - ZA012379B19 - DOB – 14/09/2019
Breeder – Mrs N Shortland.
Approved.
Regulation 12.3 Third litter whelped within 18 months:
Bulldog : Dam – Shalique Xenia - Reg No. - ZA012986B17 - DOB – 18/07/2017.
Breeder – Mr FW van Wyk.
Approved.
French Bulldog : Dam – Desiree of Santoshanti - Reg No. - ZA001094C18 - DOB – 09/07/2017.
Litter of three (3) puppies.
Breeder – Mrs C Janke.
Approved.
Retriever (Golden) : Dam – Silkbush Kalinka of Maricath - Reg No. - ZA008496B17 - DOB – 07/05/2017.
Breeder – Mrs MC van Niekerk.
Approved.
Dobermann : Dam – Simona Del Diamante Nero of Trustdore - Reg No. - ZA001064C16 - DOB – 19/06/2015.
Breeder – Mr JC Pieters.
Approved.
Chihuahua (Smooth Coat) : Dam – Chilandi Mischke Hale - Reg No. - ZA005752B18 - DOB – 04/11/2017.
Breeder – Miss C Jacobs.
Approved.
Bull Terrier : Dam – Athenar of Leasanique - Reg No. - ZA007832B18 - DOB – 01/05/2018.
Breeder – Mr F Botha.
Approved.
Fox Terrier (Smooth) : Dam – Bazingeli Low Veld Rose of Notsung - Reg No. - ZA002859B16 - DOB – 08/09/2015.
Breeder – Mr FR Sephton.
Approved.
Staffordshire Bull Terrier : Dam – Lewon Tracy Lee - Reg No. - ZA001903B18 - DOB – 30/06/2017
Bulldog : Dam – Lewon Louisa Leeh - Reg No. - ZA013694B15 - DOB – 29/09/2014.
Breeder – Mr SF Els.
Approved.
Retriever (Labrador) : Dam – Conkasha Xquisite Lady - Reg No. - ZA006537B15 - DOB – 03/02/2015.
Breeder – Miss SI Brown.
Approved.
Beagle : Dam – Kamparoo Queen Libelle of Clarochel - Reg No. - ZA009822B16 - DOB – 19/05/2016.
Breeder – Mr SJ van Niekerk.
Approved.
Dutch Shepherd : Dam – La Vie En Rose Des Soldats De Krist Ale - Reg No. - ZA001084C17- DOB – 04/04/2015.
Breeder – Dr J Klopper.
Approved.
Poodle (Toy) : Dam – Nyanja Ana Amari - Reg No. - ZA001581B17 - DOB – 02/06/2016.
Breeder – Miss A Alberts.
Approved.
Bulldog : Dam – Oakenbough Matilda - Reg No. - ZA003053B17 - DOB – 09/07/2017
Breeder – Mr RD Herd.
Approved.
9.6.2 Regulation 12.4. More than 5 litters whelped by Dam
Staffordshire Bull Terrier : Dam - Karuscha Sammy – Reg No. - ZA004383B12 - DOB: 22/12/2011.
Breeder – Mrs AM Engelbrecht.
Approved.
Retriever (Golden) : Dam - Melianthus Maggie – Reg No. - ZA009194B16 - DOB: 24/04/2016.
Breeder – Mrs MC van Niekerk.
Approved.
Italian Greyhound : Dam - Jamahari Hot Pearl of Fortami – Reg No. - ZA007477B15 - DOB: 22/11/2014.
Breeder – Mrs AJ van Rooyen.
Approved.
Beagle: Dam - Remirts Polka of Kamparoo – Reg No. - ZA009129B15 - DOB: 11/05/2015.
Breeder – Mr SJ van Niekerk.
Approved.
Retriever (Labrador) : Dam - Conkasha Minstrel Whirl – Reg No. - ZA031922B13 - DOB: 01/07/2013.
Breeder – Miss SI Brown.
Approved.
Retriever (Labrador) : Dam - Miemielee Xana – Reg No. - ZA016976B12 - DOB: 09/07/2012.
Breeder – Mrs CEL Grobler.
Approved.
Retriever (Golden) : Dam – Marinova Snowy – Reg No. – ZA004167B15 - DOB: 01/09/2014.
Breeder – Mr A Ferreira.
Approved.
9.6.3 Regulation 12.5. Litters whelped by Dam older than 8 years of age.
Papillon: Dam – Nightfire's Question of Love at Dunstars - Reg No. – ZA000015C12 - DOB: 09/07/2011.
Owner – K Ackhurst.
Approved.
10. GENERAL - Nil
11. DATE OF NEXT MEETING
Tues 24 Nov.2020 at 13h00.
There being no further business, the Meeting closed at 13h41 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.