Schedule 08 - Schedule of Documents and Returns to be sent to the Secretary

        KENNEL UNION OF SOUTHERN AFRICA SCHEDULE OF DOCUMENTS AND         

RETURNS TO BE SENT TO THE SECRETARY (1989) (Updated Fedco 05-07)

SCHEDULE 8

For the guidance of Club Secretaries and other persons, notification is given that those documents specified in the first column shall be sent to the Secretary within the time limitation specified in the second column, namely:

1. CLUB AFFAIRS  -   LATEST TIME REQUIRED
1.2.1. Annual Affiliation Fees in terms of Schedule 7   - On or before 1 September
1.2.2. Minutes of every Annual General Meeting and   - Within 30 days of meeting any Special General Meeting together with attendance register
1.3. One copy of annual audited accounts of income  - Once in each calendar year Expenditure and Club Balance Sheet (Usually with AGM Minutes)

2. CHAMPIONSHIP SHOWS   -  LATEST TIME REQUIRED
2.1 Application for Championship Show  -  6 months before Show Date
2.2 Draft Championship Show Schedule for approval   -  6 months before Show Date
2.3 Championship Show Licence Fee in terms of 6 months before Show Date Schedule 7
2.4 Application for approval of Championship Show Judges   -  6 months before Show Date resident abroad
2.5 Signed contracts from all proposed Championship   -  6 months before Show Date Show Judges
2.6 Approved Championship Show Schedule   - 24 hours after issue to public
2.7 Return of Championship Show Entries and 10 working days after close of Show Entry Fees in terms of Schedule 7
2.8 Official Show Catalogue containing all entries 10 working days after close of Show and awards
2.9 Any Show entry form, Judges Sheets/Books When called upon by the Secretary subject to time retention by Club Secretaries not exceeding 12 months from date of Show

3. QUALIFYING SHOWS WHEN REQUIRED
3.1 Application for Qualifying Show Licence 6 months before Show date
3.2 Qualifying Show Licence fee in terms of Schedule 7 6 months before Show date
3.3 Qualifying Show Draft Schedule for approval 6 months before Show date
3.4 Application for approval of Show Judges 6 months before Show date resident abroad
3.5 Signed contracts from all proposed Judges 6 months before Show Date
3.6 Approved Qualifying Show Schedule 24 hours after issue to public
3.7 Return of Qualifying Show Entries and 10 working days after close of Show
Entry fees in terms of Schedule 3.8 Official Show Catalogue containing all entries and awards 10 working days after close of Show
3.9 Any Show entry form, Judges Sheets/Books . When called upon by the Secretary subject to time retention not exceeding 12 months from date of Show.

4. NON-CHAMPIONSHIP SHOWS WHEN REQUIRED
4.1 Application for Non-Championship Show Licence, 3 months before Show date Draft Schedule and signed contracts from proposed Show Judge/s
4.2 Non-Championship Show Licence fee in terms of Schedule 3 months before Show date
4.3 Return of Non-Championship Show Judges, giving names and addresses of each Judge and Breeds/Groups/Events and numbers of exhibits judged by each Judge and in terms of Schedule 7 entry fees for each dog entered 14 days after close of Show

5. PENALTIES
Any Club which fails to submit a Return in terms of this Schedule 8 shall pay a penalty as specified in terms of Schedule 7.

(C) The Kennel Union of Southern Africa
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without permission in writing from the publisher.

ISBN 0-9584208-1-5

05-07/AA/Fedco 05-07

Most recent changes in this document has an effective date of 01.01.2008