Notice is hereby given that the 28th Annual General Meeting (AGM)of the Cape Field Trial Club will be held at 10h00 at Sweetwell Farm, R44, Stellenbosch on Sunday, 8 March 2020.
06 February 2020
Dear CFTC Members and Friends
It gives me great pleasure to send you the notice of this year’s Annual General Meeting (AGM) of the Cape Field Trial Club (CFTC). The meeting will be held on Sunday 8th March 2020 at Sweetwell Farm, situated on the R44 near Stellenbosch. The AGM will start at 10h00. At the meeting’s conclusion, all present are invited to join us for snacks and drinks.
The following committee members were co-opted to fill vacant positions during the course of 2020.
Mrs Nerina Napoli
Ms Dale Fabian
Find a copy of the 2020 AGM Agenda attached. In terms of section 22 (a.ii.), members may submit items to be placed on the AGM agenda.
a) THE ANNUAL GENERAL MEETING
It shall be competent for any member to request that an item other than a proposal to amend, alter or add to the Constitution, be placed on the Agenda provided that such request is in the hands of the Honorary Secretary not later than 14 days before the date of the meeting.
b) PROPOSAL TO CHANGE THE CONSTITUTION
It is proposed to change the constitution paragraph 21 a. FINANCE AND ACCOUNTS which reads: “The Financial Year of the Club shall be the twelve calendar months ending on the last day of February in each and every year.”
TO: “The Financial Year of the Club shall be the twelve calendar months ending on the last day of Decemberin each and every year.”
AND: 12 b. SUBSCRIPTIONS
“Subscriptions shall be for one year from the 1st March unless a new member joins on or after the 1stOctober in which case the subscription shall be halved for that year only.
12 c. Renewal subscriptions shall be due and payable on the 1stMarch each year.
TO: “b. Subscriptions shall be for one year from the 1st January unless a new member joins on or after the 1stOctober in which case the subscription shall be halved for that year only.” AND: “c. Renewal subscriptions shall be due and payable on 1stJanuary each year.”
President Mr Greg Eva
Vice-President Mr Bill Clifford
Honorary Life Members Mr Ed Meyer, Mr. & Mrs Bill & Judy Clifford, Ms Dale Fabian
Patrons Ms Dale Fabian, Mr Mike Gie, Mr Ed Meyer, Mr Kobus van Heerden,
Mr.& Mrs Colin & Margaret Rose, Mr.& Mrs Stiaan & Annerie Brandt.
www.cftc.org.za Page 1
The following committee members will retire in terms of section 16 (c) of the CFTC constitution and the names indicated will be available for re-election.
16. MANAGEMENT COMMITTEE
c. The Committee Members elected at its first Annual General Meeting shall serve a term of one
(1) year only. All Committee members upon conclusion of their term of office may offer themselves for re-election provided they remain eligible otherwise.
Chairperson: Mrs Jorisna Bonthuys – not available for re-election
Vice-chairperson: Mrs Trudi Winter – available for re-election
Treasurer: Mrs Jacqueline Taljaard – not available for re-election
Official: Mr André Thuynsma – not available for re-election
Official: Mrs Cornelia Naudé – available for re-election
Official: Mr Bob Winter – available for re-election
Section 17 of the CFTC constitution explains the process of making a nomination and voting.
17. NOMINATION AND ELECTION OF COMMITTEE
a. The notice of each Annual General Meeting shall indicate the names of the committee members retiring in terms of section 16(c).
b. Nomination of members for election to the General Committee shall be made in writing signed by two paid-up members of the Club as well as the nominated member and delivered to the Honorary Secretary at least fourteen days preceding the Annual General Meeting.
c. Voting for committee members shall be by secret ballot at the Annual General Meeting. The chairman of the meeting shall appoint at least two independent scrutinisers whose decision as to spoilt papers and the result of the election shall be final. The ballot papers shall be destroyed by the scrutinisers immediately after the results have been made known.
You have the right to attend the AGM and exercise your vote if you are a paid-up member of the CFTC for the period of 1 March 2020-31stDecember 2020.
Find attached a copy of the 2019 CFTC AGM Minutesfor your perusal.
Your participation in the Club’s events and input in all club-related matters are important and highly valued, thus we are looking forward to welcoming you at the AGM on the 8th March 2020.