2019-06 Exco Minutes

Posted in Minutes & Agendas

THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H20 0N TUE 25THJUNE 2019 BY TELECONFERENCE

Note: Due to technical problems this teleconference was postponed from the scheduled date of 18.06.2019.

1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS

Via Telecon:

Clrs L Wilson (LW) (Chairman), RB Jenkins (BJ) (Vice-Chair), NJ du Preez (NdP), R Juckes (RJ), DC Sparg (DS)

Staff in attendance: Mrs P Midgley (PM) (General Manager), Miss SA Thornberry (ST) (Secretary), Mr K Farmer (KF) (Office Manager), Mrs A Bastick (AB) (Club Affairs), Miss D Rosier (DR) (Administrative Relations Officer)

Apologies: Clr L Thornhill

The following recent deaths were noted with sadness:

Solomon (Solly) Makhubi – former Groundsman at Goldfields Showgrounds

Ken Holmes (GTG)

Riette Steyn (GTG) (Riefra Staffords)

Robbie Upton (W Cape) Chairman of Cavalier King Charles Spaniel Club of W Cape

Thelma Metcalfe (W Cape)

Derek McCarthy (KZN)

Joe Field (formerly GTG)

Howard Bichard (GTG)

2. MINUTES

The Minutes of the meeting held on 11.05.2019 were formally adopted.

3. ANY MATTERS ARISING FROM PREVIOUS MINUTES

3.1 Articles and Schedules – Harmonisation and Rectification of Contradictions ( Exco 11-17 item 3.3, Exco 01-18 item 3.3, Exco 02-2018 item 3.3, Exco 04-2018 item 3.3, Exco 05-2017 item 3.2), Exco 7- 2018 item 3.1, Exco 08-2018 items 3.1, 3.4, 3.5, Exco 09-2018 item 3.1, Exco 10-2018 item 3.1, Exco 11- 2018 item 3.1, Exco 01-2019 item 3.1, Exco 02-2019 item 3.1, Exco 03-2019 item 3,1, Eco 05-2019 item 3.1)

DS has submitted draft to NdP.

Work in progress

For discussion at Fedco.

3.2 Appeal Process (Exco 03-2018 item 9.8, Exco 04-2018 item 3.6, Exco 05-2018 item 3.3, Exco 07-2018 item 3.2. Exco 08-2018 item 3.2 Exco 09-2018 item 3.2, Exco 11-2018 item 3.2, Exco 01-2019 item 3.2, Exco 02-2019 item 3.1)

Work in Progress. (NdP)

Noted.

3.3 Code of Conduct for Elected or Appointed Officials of the Kennel Union of Southern Africa (Exco 05-2019 item 3.3)

For discussion at Fedco

3.4 Code of Conduct for KUSA Members – Proposed New Schedule 9 (Exco 05-2019 – item 3.4)

For discussion at Fedco

3.5 Declaration of Interests – Compliance with Article 12.5

Confirmed that Declarations have been received from all Exco Members, for presentation to Fedco.

Noted with thanks.

The following matters were discussed at Exco 05-2019 (F2F) and referred to the Fedco informal discussion:

3.6 KUSA Public Relations

3.7 Colours on KUSA Registration Certificate under the new K9 System

3.8 KUSA Brand Flag outside the offices at Bree Street - every show to have a “Teardrop” banner advertising KUSA

3.9 How to increase Show Entries – decrease the number of All-Breeds Shows

3.10 Judges not refunding airfares when they pull out of Judging Appointments. Need to look at a change to J1 of the Judges contract to cover this.

3.11 Coefficient of inbreeding (COI) for new K9 System

The following matters were discussed at Exco 05-2019 and are work in progress:

3.12 Refund of Complaint Deposit from December 2017

3.13 Confidentiality on Exco Minutes until passed by Exco – exceptions to be noted on the day of the meeting

3.14 Money outstanding from Clubs to other Clubs for services - failure to fulfil their commitments.

3.15 Money owed to Clubs from computer Dog Show System – RJ is following this up

3.16 Article 19 re NSPCA Complaint and confiscation of dogs. Waiting for results from the NSPCA Court Case

3.17 Schedule 1 - the penalty is effective from the date as stipulated by the DSC. An Appeal may change the outcome, but the penalties/suspension come into effect on the date the DSC stipulates

Noted .

4. KUSA OFFICE

4.1 Office Report

Report attached to agenda.

After discussion the Office Report was approved.

4.2 Finance

Reports for April and May 2019 were attached to the agenda.

After discussion the Financial Reports were approved.

5. SUB-COMMITTEES

5.1 DISCIPLINARY SUB-COMMITTEE

5.1.1 Case 03-2019

The initial notification procedure had taken place and the Respondent’s reply was forwarded to the SCI for evaluation. The SCI confirmed that the matter should proceed to the DSC.

5.1.2 Proposed Amendments to Schedule 1

Proposed amendments on Fedco 06-2019 agenda.

Noted.

5.1.3 Case 02-2019 KUSA vs Mr L Kruger

Mr Kruger has taken the finding and penalties on review to the High Court of the Western Cape. The matter has been referred to the Attorneys to defend on KUSA’s behalf.

5.2 SHOWS

5.2.1 Applications for Second Championship Shows 2019

LW asked that the following Regulation be raised at the June Exco Meeting, and also at Fedco 06-2019:

Schedule 3 Regulation 5.16:

“Where a Club, for any reason whatsoever, has been unable to finalise its Draft Schedule twelve (12) weeks before the first day of the Show, no licence shall be issued for that event.”

In the ensuing discussion it was noted that this will be discussed further at Fedco. AB to provide examples of conflicting regulations.

5.2.1.1 North-West Staffordshire Bull Terrier Club - 17 August 2019

The above Club is applying to host a second Breed Show on the 17th August 2019 (4th application)

The Club has been invited to join the Northern Areas Terrier Club, Centenary Terrier and Pretoria Staffordshire Bull Terrier Club's shows on the same weekend.

At the DOGSPC meeting held 19 February 2019, motivation was given in respect of a bumper Terrier Weekend in Week 33 under 5.1.5 Centenary Terrier Club which moved from FS to DOGSPC and was approved.

See Motivation attached. No conflict.

Affiliation/AGM up to date. [Financials pending - Auditor away]. All previous Show returns have been received. Non-Championship Shows are held each year.

Approved, pending receipt of audited Financial Statements.

5.2.1.2 Northern Free State Bull Terrier Club - 14 September 2019

The above Club is applying to host a second Breed Show on the 14th September 2019 (4th application)

See Motivation attached. No conflict.

Affiliation/AGM & Financials, Show returns & Payments are all up to date. Non-Championship Shows are held each year.

Approved.

5.2.1.3 Durban & Districts Kennel Club – 4 July 2020

The above Club is applying to host a second Breed Show directly after its 1st Championship Show on 4 July 2020 (2nd application). No conflict.

See Motivation attached.

Affiliation/AGM & Financials, Show returns & payments are all up to date. Non-Championship Shows are held each year.

Approved.

5.2.1.4 Cape Gundog Club - Championship Show - 12 April 2020

The above Club is applying to host a second Breed Show 12 April 2020.

See Motivation attached. No conflict

Affiliation/AGM & Financials, Show returns & payments are all up to date. Non-Championship Shows are held each year.

Approved.

5.2.1.5 West Coast Kennel Club (Exco 01-2019 item 9.2.6)

Exco requested to reconsider decision not to permit 2nd Championship Show. AB if the whole weekend is run over three days, one Club applies for a 2nd Championship Show, then the other licence is used for FCI Show.

Carry forward to next agenda, pending receipt of further information.

5.2.2 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8

5.2.2.1 Temporary Exclusion Order - Apollo Prince of Stjephanic House of Torbrit Reg No ZA001028C16

Following receipt of correspondence from FM Attorneys on behalf of Apollo’s owner, extracts from previous Exco meetings, together with correspondence, were circulated on 31.05.2019.

Further copies of communications with FM Attorneys were circulated.

Exco noted the contents of the latest email dated 24.06.2019 from FM Attorneys wherein it is stated that their client has agreed to Exco’s request.

Exco resolved that it should be made very clear that it is the role of the Executive Committee, not Apollo’s owner, to appoint a suitable Judge and determine the time and place for the examination of the dog to take place.

It should also be made clear that any further attempts by the owner to show this dog at a KUSA Show while the TEO was still in force will be a violation of the KUSA Disciplinary Rules, and action will be taken against her.

5.2.2.2 Western Province Boxer Club – Non-Championship Show Disciplines 17.03.2019 (Exco 05-2019 item 5.2.2.2)

Resolved at Exco 05-2019 that a TEO be issued to Border Collie “Chloe” Reg No ZA001057Y16, owned by Mr HD Armour.

Reply from owner circulated on 23.05.2019:

The owner’s reply was noted with thanks, however, the Exco resolved that the dog must successfully undergo a CGC (Bronze) and then be examined by three Judges under the same conditions as when the incident occurred.

The CGC to be arranged by the WC Obedience Sub-Committee and the dog’s microchip scanned by the CGC Evaluator.

5.2.2.3 Northern Tshwane Kennel Club – Championship Show held on 19.05.2019 – Border Collie

TEO issued to Border Collie Bitch Craignair Lasting Legacy Reg No ZA003853B18 Microchip No 953010002172748, Exhibit no 80, owned by Mrs J Pott. The dog showed aggression towards the Judge, Mr Chua Ming Kok, by biting him on the thumb.

The owner has been liaising with Clr Carol Immelman to arrange CGC.

Noted.

5.2.2.4 South African Bull Terrier Club (SABTC) – Championship Show 08.06.2019

It was reported that Bull Terrier bitch Wilbod Geisha Girl, Exhibit no 20, Reg No ZA001315B19, Microchip No 991001000563171, owned by Mrs L de Bod showed aggression towards the Judge by snapping at his hands and growling at him, when he approached to examine her bite. This resulted in this bitch being disqualified and excused from further competition.

The owner’s explanation was circulated to Exco on 18.06.2019.

After discussion, it was resolved that the dog must successfully undergo a CGC (Bronze) within twelve (12) months from the date of issue of the TEO, and then arrangements will be made for her to be examined by three Judges under the same conditions as when the incident occurred.

The CGC to be arranged by the local Obedience Sub-Committee and the dog’s microchip scanned by the CGC Evaluator, after which application may be made to Exco for the dog to be examined by three Judges.

5.2.2.5 Cover Sheet for Reporting a Case of Dog Aggression at a KUSA-Licensed Show (Exco 05-2019 item 5.2.2.3)

To be amended as per suggestion tabled at Exco 05-2019.

Clubs to again be advised that dog aggression incidents, in and outside the ring, must be reported to KUSA.

All the Working Discipline Schedules are to be amended to include the wording of Schedule 3 Reg 14. The Regulation is to be included as a question in the Judges Exam on Rules and Regulations.

Note: Amendments to the various Schedules will need to be made and referred to Fedco.

NdP to look at wording of Regulation 14 with view to making provision for the imposition of a fine, should there be no report submitted to the KUSA Office.

Work in progress.

LW read out a revised procedure to the meeting. The intention is to table this at the Fedco informal discussion.

Noted. For further discussion at Fedco.

Letter to be sent to the owners of dogs issued with a TEO advising that if they do not comply with the requirements set by Exco within 12 months of the TEO being issued, then the dog will be permanently excluded.

5.2.3 OTHER CLUB / SHOW MATTERS

5.2.3.1 Northern Areas Bumper Disciplines Weekend 27th April – 30th April 2019 (Exco 05-2019 item 5.2.3.4)

Issue of Qualifying Certificates at CACIAG Shows. Letter from Ms C Staughton tabled at Exco 05-2019. Discussion indicated that there was a previous arrangement whereby this practice was permitted at CACIAG Shows.

Investigation confirmed that KUSA Qualifying Certificates have been awarded at FCI CACIAG Shows since 2012.

5.2.3.2 Schedule 4 Reg 2.2 – Request for Dispensation to hold Championship and Non-Championship Shows on the same day at the same venue

SA Bull Terrier Club (confirmed) (& Eastern Tvl Bull Terrier Club – not confirmed) are listed as holding Non-Championship Shows on 17 August 2019.

Northern Areas Terrier Club (formerly Highveld Ridge BT Club) has requested to hold its Championship Show on 17 August 2019.

Motivation: to join a Bumper Championship Show Terrier Weekend comprising the Northern Areas Terrier Club & North-West Staffordshire Bull Terrier Clubs on 17 August and Pretoria Staffordshire Bull Terrier Club & Centenary Terrier Clubs on 18 August 2019.

All Clubs concerned have no problem with holding Non-Championship and Championship shows on the same day. This was discussed and approved at DOGSPC in February 2019). Northern Areas Terrier Club confirmed they have no issue with the Bull Terrier Open Shows being held on the same day as it is also a Terrier Weekend.

Reg 2.2 reads:

Unless dispensation is granted by the Executive Committee, no Non‑Championship Show shall exceed two (2) days duration, and no Non‑Championship show shall be held on the same day as a Championship Show for the same Group, Breed, Discipline, or an All Breeds Club unless the venue is more than 160 kilometres from the venue of the Championship Show.

Dispensation granted .

5.2.4 KUSA Classic

5.2.4.1 2019 Gauteng – Nationals Breed, Obedience, Carting and Handling

31 May – 2 June 2019

Report received and circulated. Post-show meeting still to take place after Fedco. Comments received from some exhibitors, both positive and negative. These will be forwarded to the KCCT for consideration.

5.2.4.2 2019 Gauteng – National IGP – Meisterschaft

14-16 June 2019 Gauteng.

Report to be requested.

5.2.4.3 2019 Western Cape – Nationals & Championship Shows Working Trials (Classic) & Working Utility Dog (WUD)

21-22 June 2019

AB received positive report. Photographs awaited.

5.2.4.5 2019 Gauteng TT Sub-Committee – TT KUSA Nationals

The names of organising committee members received and will be listed on the next Exco agenda.

Budget to be requested and confirmation of date of event.

5.2.4.6 2020 Gauteng – Nationals Agility, Dog Jumping and Flyball

To be held in conjunction with NAPC Bumper Weekend.

No further information received.

5.2.4.6.1 2020 Gauteng – Nationals Breed, Obedience, Carting and Handling

To be held Thu 28 May to Mon 1 June 2020.

(Incorporating KUSA Championship Show/KUSA Winners (Breed), Obedience, Carting, Agility, Dog Jumping and Flyball.)

No further information received.

Report to be requested for July Exco Meeting.

5.2.4.7 2021 KUSA Classic

Applications from interested parties have been requested.

No replies received to date.

5.3 JUDGES EDUCATION COUNCIL (JEC) – nil

5.4 JUDGES – BREED

5.4.1 The following Judges completed KUSA requirements and are licensed for the Group/s as listed:

Mrs S. Graham (Gau) - Toy Group

Mrs M. Heneke (Gau) - Working Group

Mr J. ten Napel (Gau) - Toy Group

Miss A. Young (EC) - Herding Group

Noted with congratulations.

5.4.2 Recognition of FCI All Breed International Judges

The following Judges have been recognised by the FCI:

Mr M. Anderson

Mrs R. Fourie

Miss D. Lucas

Mrs P. Rabie

Ms N. Robertson

Noted with congratulations.

5.5 HANDLERS - nil

5.6 OBEDIENCE - nil

5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD)

5.7.1 The following Judge completed KUSA requirements and has been accepted as a Working Trial (Classic) Judge:

Miss R.M. de Villiers (EC)

Noted with congratulations.

5.8 FIELD TRIALS – nil

5.9 IGP

The FCI has confirmed Mr Grant Higgo as an International FCI IGP Judge.

Noted with congratulations.

5.10 DOG JUMPING

5.10.1 In order to comply with the 30-day notice period for the AGM, the NSC has requested an extension beyond 30 June to hold its AGM.

Agreed. AGM to be held no later than 30.08.2019.

5.11 CARTING – nil

5.12 AGILITY

5.12.1 In order to comply with the 30-day notice period for the AGM, the NSC has requested an extension beyond 30 June to hold its AGM.

Agreed. AGM to be held no later than 30.08.2019.

5.12.1 The following judge has been issued an Agility Judges' Licence:

Ms H.R. Haussmann (KZN)

Noted with congratulations.

5.13 FLYBALL

5.13.1 Unconfirmed Minutes of Meeting of NFSC held 29.04.2019, and attachments circulated on 12.06.2019.

Changes to Schedule 5M, proposed score sheets, changes to Flyball League Regulations, will be submitted in October for approval at Fedco 12-2019.

Noted with thanks.

5.14 APTITUDE TESTING - nil

5.15 TEMPERAMENT TESTING – HEALTH – nil

5.16 TT – nil

5.17 DOG DANCING – nil

It was decided at Exco 05-2019 that the above NSCs should be allocated to various Exco members to deal with at future meetings.

LW to supply list to the Secretary.

Work in progress.

5.18 FCI

5.18.1 Communications send to Fedco Members:

16.04.19 FCI Breeding Commission Meeting in Tallinn, Estonia

23.04.19 FCI General Assembly 2019 - Dr. Grégoire Leroy's membership renewal of the FCI Scientific

Commission; Creation of the FCI Mondioring Commission

23.04.19 FCI General Assembly - Croatian Kennel Club, Candidate for Scientific Commission

23.04.19 Show Dates – FCI International Dog Shows

06.05.19 Definitive Recognition of a Breed: Ciobanesc Românesc De Bucovina (Romanian Bucovina Shepherd)

06.05.19 Definitive Recognition of a Breed: Dansk-Svensk Gårdshund (Danish-Swedish Farmdog)

06.05.19 Breed-Specific Education - PowerPoint presentations of FCI recognised breeds: Reminder

07.05.19 Recognition Of A Breed On A Provisional Basis: Pražský Krysařík (Prague Ratter)

07.05.19 Recognition Of A Breed On A Provisional Basis: Chodský Pes (Bohemian Shepherd Dog)

09.05.19 New FCI Non-Mandatory Commissions (3)

09.05.19 Historical Step Taken in Chinese Education System towards Responsible Dog Ownership

09.05.19 Vote at FCI Non-Mandatory Commission Meetings

15.05.19 FCI Rally Obedience Commission: Notice of Meeting to be held on 28 October 2019

20.05.19 Notice of the FCI Asia, Africa & Oceania Section General Assembly

21.05.19 Minutes of the meeting of the FCI Utility Dogs Commission held in Vösendorf/Austria on 09- 10 March 2019

22.05.19 Notice of positive doping

22.05.19 Main Decisions of the FCI General Committee (Shanghai, 27 & 29 April 2019)

27.05.19 Minutes of the joint meeting of the FCI Show Judges and FCI Show Commissions held 3 Feb 2019 in Bogotá, Colombia

27.05.19 Minutes of the FCI Rescue Dog Commission meeting held 23 and 24 February 2019 in Sollentuna, Sweden

28.05.19 Minutes of the FCI General Assembly held April 28-29 2019, Shanghai

06.06.19 Updated Internal regulations for the Presidents of the FCI non-mandatory commissions

06.06.19 Bulgarian Republican Federation of Cynology (BRFC): Notice of suspension of Mr Kostadin Shankov

10.06.19 Notice of suspensions by the Fédération Cynologique Luxembourgeoise (FCL)

13.06.19 Amended Regulations for FCI Dog Shows and FCI Regulations for Show Judges

Noted.

6. BREED COUNCILS/LIAISON COUNCILS - nil

7. AREA REPORTS

7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL

Meeting scheduled for 25.06.2019.

Noted.

7.2 KWAZULU-NATAL PROVINCIAL COUNCIL

Unconfirmed Minutes of Meeting of KZNPC held on 16.04.2019.

Circulated on 04.06.2019.

Quorum present.

Noted.

7.3 NORTHERN AREAS PROVINCIAL COUNCIL

Meeting held on 11.06.2019 – Minutes awaited.

Noted.

7.4 WESTERN CAPE PROVINCIAL COUNCIL

Unconfirmed Minutes of Meeting held on 20.05.2019

Circulated, with attachments, on 13.06.2019

Quorum present.

Noted .

7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL

Meeting held on 09.06.2019 – Minutes awaited.

Noted.

7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL

Unconfirmed Minutes of Meeting of FS&NC Provincial Council held on 24.04.2019

Circulated on 15.05.2019

Quorum present.

Noted.

Further Meeting scheduled for 25.06.2019.

8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)

8.1 56 New Members and 46 Members (lapsed) were elected.

9. ANY OTHER BUSINESS

9.1 Applications for Affiliation/Closure

9.1.1 Closure – Afghan Hound Association

At its SGM held 1 May 2019, the members of the Club with great sadness, voted for the closure of the Club.

The Club Constitution states:

Clause 24 – Dissolution of the Club, (c) states “Immediately a decision to dissolve the Club has been carefully taken in terms of this section, the Committee shall forthwith liquidate the affairs of the Club and if there is any surplus of assets on realisation, such surplus shall be disposed of to another body or bodies of similar interests in the manner prescribed by the Special General Meeting, at which the decision to dissolve the Club was taken….”

A copy of the Minutes to be requested.

To be carried forward to next agenda.

9.2 Amendments to Club Constitutions

9.2.1 IGP Club of Northern Areas

At its meeting held 30 January 2019, the following amendments were approved by Club members. NAPC approved the amendments at its meeting held 11/4/19.[Item 6.1]

  1. Name

The name of the Club shall be [ Northern Areas IPO Training Club IGP Club of Northern Areas [hereafter referred to as ‘the Club’. Alternate name: IPO Training Club of the North.]

  1. Objects

The objects of the Club shall be:

a) To organise and hold shows (including match meetings) in [ IPO IGP 1-3 / [ BH BH-VT & IBGH 1-3 / [FH IFH-V,IFH1-2 & IGP-FH / [ IPO ]IGP-V / [ IPO IGP-ZTP / [ APr ] U.Pr 1-3 / FPr1-3 / SPr1-3 / [STPr]S.Pr 1-3 / TT (International Utility Dog Trials Qualifications) and other dog activities recognised by the KUSA as well as training for any or all of these activities

  1. Management Committee

a) The officers are to be appointed by the committee,

i. The management and control of the Club shall be vested in a Committee consisting of not less than [ three (3 )] five (5) or more than ten (10) with voting rights.

  1. Meetings

a) The Annual General Meeting

THE FOLLOWING WAS INSERTED:

As required by clauses 15,16 and 18D

Only matters which appear on the Agenda may be discussed as part of the business of the meeting. Should a quorum not be present at the appointed time, the meeting shall stand adjourned for ten (10) minutes when those present, if still less than the specified quorum, shall form a quorum but may only consider the following items, if they apply:

1. Notice convening the Meeting;

2. Apologies;

3. Chairman’s Report;

4. Treasurer’s Report, audited financial statements and any other reports specified in the Constitution.

5. Election of Patrons, President and Vice-Presidents;

6. Election of Office Bearers, Committee and Auditor as required in clauses 15,16 and 18D

a) Committee Meetings

i. The Committee shall meet for the despatch of business as often as is necessary but not less than once every three (3) months. The Secretary shall convene a meeting of the Committee immediately on receipt of a written request signed by at least fifty (50) [ present percent of members of the Committee and setting out in full the purpose of the meeting.

21. Quorums at Meetings

Except where elsewhere provided, the quorum at any;

a) Annual or Special General Meetings shall be one and a half times (1.5) the size of the full committee with voting rights.

b) Committee meeting not less than one half of the full Committee plus one.

If at the expiration of twenty (20) minutes after the scheduled time of commencement of the meeting a quorum is not present, the meeting shall ….

23. Amendments to the Constitution

a. No alteration, amendment or addition to this Constitution shall:

i. Be made except at an Annual or Special General Meeting properly convened and then only if not less than two-thirds of the members with voting rights who are present, vote in favour thereof;

ii. Become effective until it has been approved by the [ Federal Council Executive Committee of the Kennel Union.

b. A proposal to alter, amend or add to this Constitution may be submitted only:

i. By the Committee, or

ii. By a requisition signed by not less than fifty (50) percent of members addressed to the Secretary.

iii. Notwithstanding section [(2) (b) above, any member with voting rights may propose an amendment, alteration or addition to this Constitution by submitting such proposal in writing and fully motivated, to the Secretary, who shall lay such proposal before the next meeting of the Committee. The Committee shall have discretion to determine whether or not the proposal will be submitted to a General Meeting.

Approved.

9.2.2 Goldfields Kennel Club

At its SGM held 24 April 2019, the Club approved the adoption of the KUSA Specimen Club Constitution.

13. Reprimand, Expulsion or Suspension of a Member

13.1

Whenever, by majority vote of the whole number [of the elected and serving members] of the Committee, the Committee is of the opinion that the behaviour or conduct of a Members has been harmful, prejudicial, or injurious to the objectives, interests, good order or character of GKC, or of KUSA, the Committee shall have the power to:

13.1.2

suspend such Member from all privileges of membership for a period not exceeding six (6) months in cases where, in the opinion of the Committee, such behaviour or conduct was not sufficiently serious to justify expulsion, without entitlement to a refund and of any fee or subscription paid or extinguishing any existing or future liability to GKC.

16. Management Committee

16.2.3 New

Appoint the Convenor of the Mandatory Standing Sub-Committee to be constituted in terms of Clause 18, which may be any member of the Committee .

Clause re Show Manager being appointed and being a Member of KUSA in good standing has been removed.

16.4 Vacancy

16.4.3 new

The Committee shall be entitled to co-opt any number of Members above the maximum of 10 (ten), but they shall not have any voting rights.

18. Mandatory Standing Sub-Committee - New

18.1 The Committee shall appoint a Mandatory Standing Sub-Committee in terms of clause 17.2.2 call the "Goldfields Grounds and Facilities Committee", and delegate thereunto all matters relating to the day-to-day management, maintenance and letting to third parties of Goldfields Showgrounds or any of the structures or building under control of GKC.

18.2 Within fourteen (14) days of his appointment in terms of clause 16.2.3, the convenor of the Goldfields Grounds and Facilities Committee shall appoint an indefinite number of members of the Standing Sub-Committee, comprised of members of the committee or other persons prepared to serve on the Sub-Committee, who shall be Members in good standing of the Club. The Convener shall advise the names of the persons appointed to the Goldfields Grounds and Facilities Committee to the Chairman of the Committee.

18.3 The members of the Goldfields Grounds and Facilities Committee shall, at its first meeting, from its number, elect a Secretary and Treasurer and assign such duties and responsibilities to the respective Standing Sub-Committee members as considered appropriate.

18.4 As a Mandatory Standing Sub-Committee, the Goldfields Grounds and Facilities Committee shall function under its Convenor and its financial transactions shall be recorded and be accounted for separately from the GKC.

18.5 The Convenor shall report to the Committee at its scheduled meetings. Such report shall take the form of a full disclosure of the activities of the Goldfields Grounds and Facilities Committee during the period under review and include a financial report.

18.6 The Convenor shall, during his term of office, be at liberty to supplement or reduce the members of the Standing Sub-Committee, or to replace members who resign or who are no longer able to serve.

18.7 At the end of the club's financial year, the Treasurer of the Goldfields Grounds and Facilities Committee shall prepare financial statements in the format required by KUSA for its affiliated Clubs for Goldfields Grounds and Facilities for incorporation into the Annual Financial Statements of GKC.

19. Duties of Officers

19.1.2 Secretary

19.1.2.1.2 [subject to the control of the Committee, to receive and conduct the correspondence of the Club] to record the proceedings, decisions and resolutions at General Meetings and Committee meetings in minutes to be presented for formal approval at every subsequent General Meeting or Committee Meeting and, if approved, to present them to the Chairman for signature;

19.1.2.1.3 to keep the minutes of all meetings safe and secure as an accurate record of the business discussed, resolved and transacted at any meeting and to disclose such record for any purpose authorised by the Committee.

21. Meetings

21.1 Annual General Meetings

21.1.2 It shall be competent for any Member in good standing to request, in writing, that an item other than a proposal to amend, alter, or add to the Constitution, be placed on the Agenda, provided that such request is in the hands of the Secretary not later than [fourteen (14)] thirty (30) days prior to the date of the Annual General Meeting.

21.1.3 Notice stating the date, time and place of the Annual General Meeting and including any proposal to amend the Constitution shall be posted or emailed with delivery/read request, published on the GKC’s website and/or Facebook page and sent as a text message by mobile phone if no email address is available, to each Member not less than [thirty (30)] fourteen (14) days before the date of such meeting

21.2 Special General Meetings

21.2.2 Notice stating the date, time and place of such Special General Meeting and setting out the business to be transacted thereat shall be posted or emailed with delivery/read request, or sent as a text message by mobile phone if no email address is available, to each Member not less than [thirty (30)] fourteen (14) days prior to the date of such meeting.

21.2.4 A Special General Meeting required or requisitioned in terms of clause 21.2.1.4 above, shall be convened within [six (6) weeks] sixty (60 days of the receipt by the Secretary of such requisition or of the information making such Special General Meeting necessary.

Approved.

Request to hold Championship Show

A request to hold a Championship Show in August 2019 was discussed. This indicated that Exco members were in favour of granting a licence for such show. However, in view of correspondence received from the Fedco Chairman regarding the interpretation of Regulation 1 of Schedule 3, this has to be forwarded to Fedco because the Fedco Chairman has stated that Exco can only consider applications that are regular in terms of the Constitution.

For discussion at Fedco 06-2019.

[Note: agreement to grant the licence was subsequently confirmed by Fedco.]

9.2.3 The Border German Shepherd Dog Club & All Breeds Training School – Note change of name to The Border Dog Training Club

At its AGM held 17 February 2019, the Club members agreed to change the status of the Club from a Specialist Breed Club with Dog Training to a Dog Training Club only. The EC & Border Provincial Council approved at its meeting held 9th June 2019.

Motivation : In order to maintain Championship Show status, the Club needs to hold a Championship Show at least once every two years. If they fail to do so, they will lose Championship Show holding status and in order to revert to that position they would need to hold a re-qualifying breed show with a minimum of 20 German Shepherd Dogs being present. This would never be possible with the current situation with the breed. If they change to a training club only and in the future decide to hold a Championship Show, the qualifying criteria would be easily achievable.

Insert words underlined and delete word in [ strikethrough ]brackets.

2. Name

The name of the club shall be The Border [ German Shepherd ] Dog [ and all Breeds ] Training [ School ]Club.

4. Headquarters and Address of Club

The headquarters of the club shall be as determined from time to time by the committee, but shall be in East London and the Club's shows shall take place within that same areaor at any neutral venue as may be determined by KUSA from time to time.

5. Objectives

(c) to organise and hold shows in [Breed] Obedience, Working Trials and other dog activities recognised by the Kennel Union of Southern Africa, including training of pure and cross-bred dogs for any of these activities.

7. Trading and Income

Number first paragraph (a)

(b) The Club shall carry on its activities in a not-for-profit manner and shall register as a Public BenefitOrganisation under the South African Tax Act of 1962 in order to qualify for full or partial tax exemption and submit to the South African Revenue Services annually its Tax Return (IT 12E1) and Financial Statements.

19 Duties of Officers

Insert

The Club will not pay any remuneration to any officer of the Club. Any remuneration paid to any other person rendering a service to the Club shall not be determined as a percentage of any amounts received by or accrued to the Club and shall not be excessive, having regard to what is generally considered reasonable in the sector and in relation to the service rendered.

21. Meetings

Insert

(d) Annual General Meetings shall either be face-to-face or by teleconference, or by video conference (including Skype), or be face-to-face combined with either of the two forms of virtual attendance.

Re-number (d) to (e)

27. Dissolution of the Club

(b) Immediately a decision to dissolve the Club has been carefully taken in terms of this section, the committee shall forthwith liquidate the affairs of the club and if there is a surplus of assets on realisation such surplus shall be disposed of to a [ nother body or bodies of ] similarinterests Public Benefit Organisation, and provided that any assets so distributed are required to be used solely for the purpose of carrying on one or more public benefit activities in the manner prescribed by the Special General Meeting at which the decision to dissolve the club was taken….

Insert

29. Copy of the Constitution

A copy of the constitution of the Club, certified by the Chairman and Secretary may be accepted as evidence for any purpose whatsoever, including in legal proceedings.

30. Members' Autonomy

Notwithstanding anything to the contrary hereinbefore stated, membership of the Club shall not derogate from any Member's autonomy as a club Members, save and except in cases where the club Committee acts in terms of a specific power delegated to it under this Constitution.

31. KUSA's Power of Interpretation

Nothing in this Constitution shall denigrate from the powers of interpretation conferred on the Federal Council of KUSA in terms of Article 43 of the KUSA Constitution the provisions of which shall apply mutis mutandis

Approved.

9.2.4 The Mother City Poodle Club

At its AGM held 24 March 2019, the Club approved the following amendments to its Constitution.

5. Objects - insert

(e) to implement a Code of Ethics which is an appendix to this Constitution and will be updated when necessary. Ordinary members who breach the Code of Ethics shall be sent a letter of warning by the Committee. Persistent breaches shall make the member liable to expulsion for conduct injurious to the interest of the Club in the manner detailed by the rules concerning expulsion of a member.

(f) to offer Poodle pet owners an associated membership with socialising opportunities

7. Trading and Income - insert

(b) The Club shall carry on its activities in a not-for-profit manner and shall acquaint itself with national legislation applicable to Public Benefit Organisations.

10. Membership

(a) Membership shall be open to any person who is not disqualified or suspended by the Kennel Union of Southern Africa. Associated membership shall be open to all pet owners of Poodles. Members shall abstain of defaming members or the Club as an entity and shall apply KUSA's social media guidelines .

(b) (ii) Ordinary members

Being members over eighteen (18) years of age who are not otherwise defined in this section. An ordinary member in good standing shall be entitled to vote at all general meetings of the club and can serve as office bearers.

(iii) Insert

Associated Members being members over eighteen (18) years of age who are not otherwise defined in this section. Associated members have no voting rights.

(d) Insert

Members must adhere to the Code of Ethics.

13. Reprimand, Expulsion or Suspension of a Member

(c) A member in good standing who has been suspended or expelled shall have the right to appeal against his suspension or expulsion to the members of the Club in a Special General Meeting…

16. Management Committee

(c) The foregoing officers and Committee members who must be members in good standing of the Club and not less than eighteen (18) years of age shall hold office as hereinafter provided.

18. Duties of Officers

C) Honorary Treasurer

(iii) Subject to the [control of the Committee, to administer the finances of the Club;] approval of all expenses by the committee, to control all financial transactions of the club and to properly and diligently administer the finances of the Club;

(iv) to collect and bank expeditiously all monies received by the Club and to disburse approved monies and payments due by the club without undue delay

(vi) to prepare a comprehensive [a] report on the financial transactions of the financial year for presentation and approval at the Annual General Meeting.

(vii) on relinquishment of office to hand all money, books of account and financial records to his successor and to fully cooperate with the committee in the transference of signatories on the club's bank accounts .

D) Auditing of Club Financial Accounts.

(i) At each Annual General Meeting an [ auditor Independent Financial Practitioner who may not necessarily be a member, but shall hold adequate experience to discharge his duties shall be appointed for purposes of verification of the Club's finances and assets and for the audit of the Club's accounts and its Statement of financial Position (Balance Sheet). The Independent Financial Practitioner, who need not be a member of the Club, shall prepare a comprehensive and detailed report, or statement on the financial position of the Club [thereon prior to the Annual General Meeting and such report, or statement shall accompany the signed financial statements presented to the Annual General Meeting .

(ii) Insert

A copy of the signed financial statements presented and approved at the Annual General Meeting shall be submitted to KUSA .

Re-number

(iii) No member of the Committee, however qualified, shall be eligible for appointment as auditor appointed as an Independent Financial Practitioner for purposes of the audit of the Club's financial records.

(iv) Should the appointed Independent Financial Practitioner auditor ] be unable to fulfil his duties, the Committee shall have the power to appoint another person to perform the audit.

20. Meetings

(iv) insert new

Annual General Meetings shall either be face-to-face, or by teleconference, or by videoconference (including Skype), or be face-to-face combined with either of the two forms of virtual attendance.

(v) The Agenda for such meeting, which shall include the following items, shall be posted or emailed with delivery/read request, or sent as a text message by mobile phone if no email address is available to all members not less than ten (10) days before the date of such meeting.

Notice Convening the Meeting

Election of Officers and Committee including the appointment of an [Auditor] Independent Financial Practitioner as required by clauses 15,16 and 18d.

Only matters which appear on the Agenda may be discussed as part of the business of the meeting.

6. Election of Office Bearers, Committee and [ Auditor ] an Independent Financial Practitioner.

20.B (i) (c)

On requisition (stating clearly in detail the purpose of the meeting) signed by not less than [ten (10) members]three quarters 3/4 of ordinary members in good standing.

20 c (ii)

Insert new

Committee Meetings shall be either conducted face-to-face, or by teleconference, or by videoconference (including Skype), or be conducted face-to-face combined with either of the two forms of virtual attendance .

Renumber (iii)

21. Quorums at Meetings

(a) (i) Annual or Special General meeting shall be [ 10 members two-thirds (2/3) of members in good standingwith voting rights.

[Office note: recommend they use wording as per Specimen Club Constitution 1.5 - one and a half times the size of the Committee…]

23. Amendments to the Constitution

(c) Notwithstanding section (b) above, any member in good standing with voting rights may propose an amendment, alteration or addition to this Constitution…..

24. Dissolution of the Club

(c)

Immediately a decision to dissolve the Club has been carefully taken in terms of this section, the Committee shall forthwith liquidate the affairs of the club and if there is any surplus of assets on realisation, such surplus shall be disposed of to another body or bodies of similar interests in the manner prescribed by the Special General Meeting at which the decision to dissolve the Club was taken. Should there be no effective membership or committee, any interested party may seek assistance from The Secretary, KUSA or the Provincial Council regarding the liquidation of the Club's affairs including the allocation of any surplus assets .]

Replace with:

When a decision to dissolve the Club has been taken, the Committee shall forthwith liquidate the affairs of the Club and if there is any surplus assets they shall be dispensed to a recreational body with similar interests or objectives in the manner prescribed by the Special General Meeting at which the decision to dissolve the Club was taken, provided that no amount shall be distributed to any entity which is not:

(i) a similar or Public Benefit Organisation approved in terms of Section 30 of the South African Income Tax Act; an institution, board or body which is exempt from tax under the provisions of section 10(1)(cA)(i), which has as its sole or principal object the carrying on of any public benefit activity; or any department of state or administration in the National or provincial sphere of Government of the Republic contemplated in section 10(1)(a) and (b) of the said Act; and provided further that

(ii) Any assets so distributed are required to be used solely for the purpose of carrying on one of more public benefit activities.

(d) Should there be no effective membership or Committee, the Executive Committee of KUSA shall determine the allocation of any surplus assets .

Approved , with the exception of the proposed Quorum Clauses 20.B (i) (c) and 21 (a) (i). These should be amended to read as per the KUSA Specimen Club Constitution 1.5, viz one and a half times the size of the Committee…]

DS excused himself from the remainder of the teleconference.

9.2.5 Victory Toy Dog Club

At its AGM held 2nd March 2019, the Club approved the following amendment:

18. Duties of Officers

D Auditor

(i) At each Annual General meeting an [ auditor ]Independent Financial Practitioner [ who may not necessarily be a member, but shall hold adequate experience to discharge his duties ] shall be [ elected appointed for the purposes of verification of the Club's asses and for the audit of the Clubs accounts and its Statement of Financial Position (balance sheet). The [ auditor Independent Financial Practitioner, who need not be a member of the Club shall prepare a report, or statement on the financial position of the Club prior to the Annual General Meeting and such report, or statement shall accompany the financial statements presented at the Annual General Meeting .

Approved .

9.2.6 Hottentots Holland Kennel Club

At its AGM held 2nd March 2019, the Club approved the following amendment:

18. Duties of Officers

D Auditor

(i) At each Annual General meeting an [auditor] Independent Financial Practitioner [ who may not necessarily be a member, but shall hold adequate experience to discharge his duties ] shall be [ elected appointed for the purposes of verification of the Club's asses and for the audit of the Clubs accounts and its Statement of Financial Position (balance sheet). The [ auditor Independent Financial Practitioner, who need not be a member of the Club shall prepare a report, or statement on the financial position of the Club prior to the Annual General Meeting and such report, or statement shall accompany the financial statements presented at the Annual General Meeting .

Approved.

9.2.7 The Witwatersrand Corgi Club Tramordwy (Exco 03.2019 item 9.2.6)

The amendments were approved at an SGM held 2 February 2019 where there was no quorum

From the March Exco Minutes:

"Discussion ensued and it was agreed that, as a quorum was not present, the Club should hold another meeting, as suggested in the minutes of the SGM. Should the Club fail to secure a quorum at the second SGM, then Exco will consider the amendments so that the Club can function normally."

A further SGM was held 18 May 2019 with all members present and in agreement with the Constitutional amendments as previously tabled.(Quorum attained).

The following amendments were approved:

5. Subscription

a) The subscription fee shall be determined at the Annual General Meeting by the Committee ]and shall be payable in advance and is not refundable.

6. Management

a) The management and control of the Club shall be vested in a Committee of [ twelve (12 )] six (6) members.

b) no change

c) The officers of the Club shall be Chairman, Vice-Chairman, Secretary /Treasurer [ Trophy Secretary ] and they shall be elected by the Committee from amongst their numbers.

d) The Committee shall be elected by the members [ of the Club ] at the Annual General meeting in the manner as is hereafter prescribed and shall hold office until the next Annual General Meeting or until another Committee shall have been elected in its place.

7. Nomination and Election of Committee - delete existing

a) [ i) All Committee members not elected at the previous year's Annual General Meeting shall retire after the current year's Annual General Meeting, but shall be eligible for re-election, if nominated.

ii) Notwithstanding Clause 7(a)(i), each year not more than half the number of the full Committee (referred to in Clause 6(a)) may remain in office;

iii) Should additional Committee members be required to stand down over and above those required by Clause 7(a)Ii), they shall be chosen by the committee at the last committee meeting prior to the holding of the Annual General Meeting .]

Replace with:

a) Nominations for Committee members shall be sent, in writing to the Secretary 14 days prior to the Annual General Meeting and be circulated to members seven (7) days prior to the Annual­ General Meeting .

b) All Committee members, with the exception of the provision as per clause 6(c), not elected at the previous year's Annual General Meeting shall retire after the current year's Annual General meeting, but shall be eligible for re-election, if nominated.

c) For continuity, the Chairman shall be elected during even years (*e.g. 2018) for a period of 2 years and the Vice-Chairman and Secretary/Treasurer shall be elected during uneven years (e.g. 2019) years for a period of 2 years.

9. Finance

a) no change

b) If the committee operates banking accounts or makes investments, it shall [ always ] be in the

name of the Club and operated by the Treasurer. Signatories to the account/s to be the Treasurer

with either Chairman or Vice-Chairman who may not be the spouse, partner, close relative or

members of the household of the Treasurer . [ and on the signature of the following officers ]

b) The [ Committee] Treasurer shall arrange for certified accounts to be presented at the Annual

General Meeting

10. Meetings

a) At all Committee Meetings, [ five(5) one half plus one present and entitled to vote shall form a quorum and the Chairman shall have a casting vote in addition to his deliberative vote.

b) no change

c) Committee meetings shall be held bi-monthly. The Chairman shall have the right to waive the necessity for calling any bi- monthly meeting if he considers that the business does not warrant the calling of a meeting.

d) The Annual General Meeting shall be held no[ ] later than 3 months after the close of the financial year.[Fourteen (14)] Twenty-one (21) day notice shall be given and [ a copy of the Agenda shall be despatched to each member with the notice despatched via email with a delivery/read receipt or via text message to a mobile phone if no email address is available, together with a copy of the Agenda and nomination forms to each member.

e) The business of the Annual General Meeting shall be as follows:

1. Signing of the Minutes;

2. To receive the Chairman's report;

3. To receive a certified financial statement;

4. To elect a Committee;

5. Amendments to the Constitution;

6. To transact any other business of which due notice has been given.

f) Notice of motion for any special business which it is intended should be dealt with under 10(e), (5), (6), must be in writing and shall be given to the Secretary before the first day of July.

g) Special General Meetings may be called, but [ fourteen (14) twenty-one (21) day notice shall be given and the notice convening the meeting shall set forth the business to be considered thereat. No other business other than stated in the notice shall be considered.

h) no change

i) At [ all ] Annual General and Special General Meetings, [ fifteen (15) ten (10) members present and entitled to vote shall form a quorum and the Chairman shall have a casting vote

in addition to his deliberative vote. Should a quorum not be present at the stipulated time of commencement of the meeting, the meeting shall stand adjourned for ten (10) minutes, after which time the business of the meeting can proceed.

j) no change

12. General

c) In the Constitution, Regulations and by-Laws of the Club, words in the singular shall apply in the plural and words in the masculine to the feminine gender as far as members and exhibitors are concerned and shall any difference arise as to the meaning thereof, it shall be decided by the Committee. No alterations in, addition to, deletion from this Constitution shall be effected unless in accordance with the resolution adopted by a two-thirds (2/3) majority at a Special General Meeting of the club of which not less than [ fourteen (14 )] twenty-one (21) day notice has been given.

d) Notices to members or others in connection with the Club shall be held to be duly served [ if posted to the last address given by them ]via email with a delivery/read receipt or via text message to a mobile phone if no email address is available

14. Dissolution

b) No proposal to dissolve the club shall be considered unless there are at least [fifteen (15)] ten (10) members present, of whom not less than three quarters (3/4) vote in favour of such proposal.

Approved , subject to clarification of Clause 5(a) Subscription.

9.2.8 Golden City Fox Terrier Club

At its AGM held on 18.05.2019, the member of the above Club approved an amended Constitution. The old Constitution has been replaced in its entirety by the new specimen Specialist Club Constitution.

Approved by NAPC at its meeting held on 11.05.2019. (Receipt of Minutes pending but confirmed by NAPC Secretary).

Approved.

9.3 Schedule 2 Regulation 4.10

The breeder under oath petitions the Executive Committee to rule on the registration of an additional puppy to a litter already registered in terms of Schedule 4.10.

Australian Cattle Dog Litter:

Breeder Mrs C Buitendach: Litter whelped 16 October 2018, 8 puppies in the litter.

Approved. Exco set the fee at R2096.

9.4 Incorrect details of Dam recorded on application for registration of complete litter - nil

9.5 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates – nil

10. GENERAL

10.1 International Beauty Requirements (No. 3) on KUSA website to be corrected to read “Three (3) Judges must be from 3 different [ FCI ] countries”.

PM excused herself for the remainder of the teleconference.

10.2 Fedco Agenda

LW asked Councillors if they wished to comment on any specific agenda items. Various matters had already been placed on the agenda by Exco and it was agreed that LW should use her discretion when applying her mind in dealing with any other matters.

10.3 KF to look into the use of Instagram by KUSA and report back at next meeting.

To be carried forward to next agenda.

11. DATE OF NEXT MEETING

Tuesday, 23 July 2019, at 13h00

There being no further business, the meeting closed at 15h00 with a vote of thanks to the Chair.

Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.